How To Fix WS328 - Enter version beginning with '&(' or version '000'

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 328

• Message text: Enter version beginning with '&(' or version '000'

What causes this issue?

The version entered is not allowed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter:
a version starting with '&( '. Any character can be entered as the
third character.
version '000' (actual data)

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WS328 - Enter version beginning with '&(' or version '000' ?

  SAP Error Message:
  
  WS328 – Enter version beginning with '&(' or version '000'
  
  Cause:
  This error occurs when you are trying to enter or maintain a version in a transaction (often in the context of version management, e.g., in Engineering Change Management, Document Management System, or other version-controlled objects) and the version you input does not meet the expected format criteria.
  SAP expects the version to be either:
  
  A version starting with the special characters &(
  
  OR  
  The version 000
  
  If you enter a version that does not start with &( and is not 000, the system throws this error.
  
  Explanation:
  
  The version 000 is typically the initial or baseline version in many SAP versioning scenarios.
  Versions starting with &( are often system-generated or special versions used internally by SAP.
  User-defined versions usually must follow these rules or be created through the proper procedures to avoid inconsistencies.
  
  
  Solution:
  
  Check the version you are entering: Make sure it either starts with &( or is exactly 000.
  If you want to create a new version: Use the transaction or function module designed for version creation, which will generate the correct version format.
  If you are entering a version manually: Correct the input to conform to the expected format.
  Consult the customizing or documentation: Sometimes, the version format is controlled by configuration in the system, so verify if any custom settings enforce this rule.
  If unsure: Use the system’s version management tools to select or create versions rather than typing them manually.
  
  
  Related Information:
  
  This message is common in Engineering Change Management (ECM), Document Management System (DMS), or other SAP modules where version control is critical.
  The version format rules are designed to maintain consistency and avoid conflicts in version numbering.
  Refer to SAP Notes or module-specific documentation for detailed version management procedures.
  Example transactions where this might occur: CV01N (Create Document), CV02N (Change Document), or change management transactions.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Error
  WS328: Enter version beginning with '&(' or version '000'
  
  
  Cause
  Version entered does not start with '&(' or is not '000'
  
  
  Solution
  Enter a version starting with '&(' or '000'; use system tools to create versions
  
  
  Context
  Version management in SAP modules like ECM, DMS
  
  
  
  
  If you provide the exact transaction or scenario where this error occurs, I can give more tailored advice.