How To Fix WS265 - Subsequent processing for document &1 with status &2 not required

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 265

• Message text: Subsequent processing for document &1 with status &2 not required

What causes this issue?

Subsequent processing (for example, updating data to LIS and BW) is not
required for document &V1& with status &V2&.

System Response

Processing is not carried out.

How to fix this error?

No action is required.
To document subsequent processing, the status of Settlement Management
documents can be changed. The document has already been passed to
Financial Accounting and data is updated to BW and LIS. The process need
not be repeated.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WS265 - Subsequent processing for document &1 with status &2 not required ?

  Certainly! Here's a detailed explanation for the SAP error message WS265: "Subsequent processing for document &1 with status &2 not required":
  
  Error Message:
  WS265 - Subsequent processing for document &1 with status &2 not required
  
  Cause:
  This message occurs when you attempt to perform subsequent processing (such as posting, clearing, or any follow-up action) on a document that already has a status indicating that no further processing is necessary or allowed.
  
  The system checks the status of the document before allowing subsequent processing.
  If the document status (&2) indicates that the document is already processed, cleared, or in a final state, the system prevents further processing.
  This is a safeguard to avoid duplicate or unnecessary processing steps.
  
  Example:
  
  Trying to post a document that is already posted.
  Trying to clear a document that is already cleared.
  Attempting to perform a follow-up action on a document that is in a "closed" or "final" status.
  
  
  Solution:
  
  
  Check the Document Status:
  
  Review the status (&2) of the document (&1) to understand why subsequent processing is not required.
  Use transaction codes like FB03 (Display Document) or relevant application-specific transactions to view the document status.
  
  
  
  Verify the Business Process:
  
  Confirm if the document indeed requires subsequent processing.
  If the document is already processed or finalized, no further action is needed.
  
  
  
  Avoid Redundant Processing:
  
  Do not attempt to process the document again if it is already in the final state.
  If you believe the document should be processed again, check if it needs to be reversed or reset first.
  
  
  
  Check Customizing and User Exits:
  
  Sometimes, custom logic or user exits might trigger this message incorrectly.
  Review any custom code or enhancements related to document processing.
  
  
  
  Consult SAP Notes:
  
  Search for SAP Notes related to WS265 for any known issues or patches.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  FB03 - Display Document
  FB08 - Reverse Document (if you need to reset the document status)
  Application-specific transactions depending on the document type (e.g., MIRO for invoice verification)
  
  
  
  Document Statuses:
  
  The status codes (&2) vary depending on the module and document type.
  Common statuses include "Posted", "Cleared", "Parked", "Reversed", "Closed", etc.
  
  
  
  SAP Modules:
  
  This message can appear in Financial Accounting (FI), Materials Management (MM), Sales and Distribution (SD), or other modules where document processing is involved.
  
  
  
  Debugging:
  
  If unsure why the message appears, debug the program or function module that triggers the message to check the status check logic.
  
  
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  Attempt to process a document that is already in a final or processed status.
  
  
  Solution
  Check document status, avoid redundant processing, reverse/reset document if needed.
  
  
  Related
  Use FB03 to check document, consider reversal with FB08, check custom code and SAP Notes.
  
  
  
  
  If you provide the document number and status code, I can help interpret the exact status meaning and suggest more specific steps.