How To Fix WS263 - Document number &1 is not valid. Please check your entries

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 263

• Message text: Document number &1 is not valid. Please check your entries

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message WS263 - Document number &1 is not valid. Please check your entries ?

  SAP Error Message:
  
  WS263 - Document number &1 is not valid. Please check your entries.
  
  Cause:
  This error typically occurs when you enter a document number that SAP does not recognize or that does not exist in the system for the specified document type, company code, or fiscal year. Common reasons include:
  
  The document number entered is outside the valid number range assigned to the document type.
  The document number does not exist in the system (e.g., a typo or wrong number).
  The document number belongs to a different company code or fiscal year.
  Number range intervals for the document type are not properly maintained or have gaps.
  The document number is from a different ledger or module than expected.
  
  
  Solution:
  
  
  Check Document Number:
  
  Verify that the document number you entered is correct and exists.
  Ensure there are no typing errors.
  
  
  
  Check Number Range:
  
  Go to transaction FBN1 (Maintain Document Number Ranges).
  Verify that the number range intervals for the document type and company code are correctly maintained and include the document number you are trying to use.
  If the number range is exhausted or incorrect, extend or correct it.
  
  
  
  Check Document Type and Company Code:
  
  Confirm that the document type and company code entered correspond to the document number.
  Sometimes the document number is valid but for a different company code or fiscal year.
  
  
  
  Check Fiscal Year:
  
  Ensure the fiscal year entered is correct and the document number exists for that year.
  
  
  
  Check Authorization:
  
  Verify that you have the necessary authorization to access or post documents with the given document number.
  
  
  
  Re-run or Correct the Transaction:
  
  After verifying the above, re-enter the document number or use the search help (F4) to select a valid document number.
  
  
  
  
  Related Information:
  
  Transaction Codes:
  
  FB03 - Display Document (to check if the document number exists)
  FBN1 - Maintain Document Number Ranges
  OBAR - Number Range Intervals for Document Types
  
  
  SAP Notes:
  
  Check SAP Notes related to document number ranges and validation errors.
  
  
  Number Range Objects:
  
  Document numbers are controlled by number range objects linked to document types.
  
  
  Common Modules:
  
  This error is common in FI (Financial Accounting) and MM (Materials Management) modules when dealing with accounting documents.
  
  
  
  
  Summary:
  The error WS263 indicates an invalid or non-existent document number. The primary fix is to verify the document number, ensure it falls within the correct number range for the document type and company code, and confirm the fiscal year and other parameters are correct. Adjust number ranges if necessary and re-enter the document number.
  
  If you provide the exact transaction or scenario where this error occurs, I can give more tailored advice.