How To Fix WS225 - Entry category &1 differs from entry category &2 of settl process type &3

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 225

• Message text: Entry category &1 differs from entry category &2 of settl process type &3

Self-Explanatory Message

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• What is the cause and solution for SAP error message WS225 - Entry category &1 differs from entry category &2 of settl process type &3 ?

  The SAP error message:
  WS225: Entry category &1 differs from entry category &2 of settl process type &3
  
  Cause:
  This error occurs during the settlement process in SAP (usually in Controlling - CO module) when there is a mismatch between the entry category of the document line item and the expected entry category defined for the settlement process type.
  
  Entry category in SAP CO defines the type of line item (e.g., cost, revenue, statistical).
  The settlement process type (&3) expects a certain entry category (&2).
  However, the document or line item being settled has a different entry category (&1).
  This mismatch causes the system to stop the settlement posting because it cannot process line items with unexpected entry categories.
  
  
  When does it occur?
  
  During settlement of cost objects (e.g., cost centers, internal orders, production orders).
  When the line items to be settled have entry categories that do not match the settlement profile or settlement rules.
  Often happens if the settlement profile or settlement rule is incorrectly configured or if the document line items have unexpected entry categories.
  
  
  Solution:
  
  
  Check the entry categories of the line items:
  
  Use transaction KOB1 or CO03 to display the line items of the cost object.
  Identify the entry categories (&1) of the line items causing the error.
  
  
  
  Check the settlement profile and settlement process type:
  
  Use transaction OKO7 to check the settlement profile.
  Use transaction OKO6 to check the settlement process type (&3).
  Verify which entry categories (&2) are allowed for the settlement process type.
  
  
  
  Adjust the settlement profile or process type:
  
  If the line items are correct and should be settled, adjust the settlement profile/process type to include the entry category of the line items.
  This may involve adding the missing entry category to the settlement profile or process type.
  
  
  
  Correct the line items if necessary:
  
  If the line items have incorrect entry categories, investigate why they were posted with wrong entry categories.
  Correct the postings if possible (e.g., reverse and repost with correct entry category).
  
  
  
  Check for custom enhancements or user exits:
  
  Sometimes custom code or user exits may influence entry categories or settlement behavior.
  Review any custom logic if standard configuration seems correct.
  
  
  
  
  Related Information:
  
  Entry Category: Defines the type of line item in CO documents (e.g., primary costs, secondary costs, statistical).
  Settlement Profile: Controls how costs are settled from cost objects.
  Settlement Process Type: Defines rules for settlement including allowed entry categories.
  Transactions:
  
  KOB1: Display line items for cost objects.
  OKO6: Maintain settlement process types.
  OKO7: Maintain settlement profiles.
  CO03: Display production order (if relevant).
  
  
  SAP Notes: Check SAP OSS notes for any known issues related to WS225.
  
  
  Summary:
  The error WS225 indicates a mismatch between the entry category of the line items being settled and the entry category expected by the settlement process type. To resolve, verify and align the entry categories in the settlement profile/process type with those of the line items, or correct the line items themselves.
  
  If you need help with specific transaction steps or configuration, please provide more details about the cost object and settlement setup.