How To Fix WS196 - Texts are not defined for settlement document type &1 at item level

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 196

• Message text: Texts are not defined for settlement document type &1 at item level

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message WS196 - Texts are not defined for settlement document type &1 at item level ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  WS196 - Texts are not defined for settlement document type &1 at item level
  
  Cause:
  This error occurs during the settlement process in SAP (e.g., when settling costs from a cost object to a receiver) because the system expects texts (descriptions) to be maintained for the settlement document type at the item level, but these texts are missing or not defined.
  In other words, the settlement document type you are using requires texts at the item level, but the system cannot find the necessary text definitions in the configuration.
  
  Explanation:
  
  Settlement document types control how settlement documents are created.
  Each settlement document type can have texts defined at header and item levels.
  These texts are used in settlement documents for clarity and documentation.
  If the system expects texts at the item level but they are not maintained, it throws this error.
  
  
  Solution:
  
  
  Check Settlement Document Type Configuration:
  
  Go to transaction OKO7 (or SPRO path:
  
  Controlling -> Cost Center Accounting -> Actual Postings -> Settlement -> Define Settlement Document Types).
  Select the settlement document type mentioned in the error message (replace &1 with the actual document type).
  Verify if texts are maintained for the item level.
  
  
  
  Maintain Texts for Settlement Document Type:
  
  If texts are missing, maintain the required texts at the item level.
  You can enter descriptions that will appear in the settlement documents.
  
  
  
  Check Text Determination Procedure:
  
  Sometimes, the text determination procedure linked to the settlement document type might be incomplete or missing.
  Ensure that the text determination procedure is correctly assigned and texts are maintained.
  
  
  
  Re-run the Settlement:
  
  After maintaining the texts, try to run the settlement again.
  
  
  
  
  Additional Information:
  
  This error is common when custom settlement document types are created but texts are not maintained.
  The texts help in reporting and documentation of settlement documents.
  If you do not want texts at the item level, you may need to adjust the settlement document type settings accordingly.
  Always test changes in a development or quality system before transporting to production.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Error Message
  WS196 - Texts are not defined for settlement document type &1 at item level
  
  
  Cause
  Missing texts for the settlement document type at item level
  
  
  Solution
  Maintain texts for the settlement document type at item level via OKO7
  
  
  Transaction
  OKO7 (Define Settlement Document Types)
  
  
  Related Areas
  Settlement process, Cost Object Accounting, Text determination
  
  
  
  
  If you need further assistance or step-by-step guidance on maintaining texts, feel free to ask!