How To Fix WS195 - Texts are not defined for settlement document type &1 at header level

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 195

• Message text: Texts are not defined for settlement document type &1 at header level

Self-Explanatory Message

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• What is the cause and solution for SAP error message WS195 - Texts are not defined for settlement document type &1 at header level ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  WS195 - Texts are not defined for settlement document type &1 at header level
  
  Cause:
  This error occurs during the settlement process in SAP (e.g., when settling costs from a cost object like a WBS element, internal order, or production order) because the system expects texts (descriptions or long texts) to be maintained for the settlement document type at the header level, but none are found.
  In other words, the settlement document type you are using requires certain texts to be defined or maintained at the header level, but these texts are missing or not maintained in the system.
  
  Explanation:
  
  Settlement document types in SAP control how settlement documents are created and processed.
  Some settlement document types require header-level texts to be maintained for documentation or reporting purposes.
  If these texts are not maintained, the system throws the WS195 error to indicate that the prerequisite texts are missing.
  
  
  Solution:
  
  
  Check Settlement Document Type Configuration:
  
  Go to transaction SPRO ? Controlling ? Internal Orders / Project System ? Settlement ? Define Settlement Document Types.
  Identify the settlement document type causing the error (the message will show the document type code in place of &1).
  
  
  
  Maintain Texts for the Settlement Document Type:
  
  Use transaction OKO7 (or the relevant IMG path) to maintain texts for the settlement document type.
  Ensure that the required header-level texts are defined and maintained.
  
  
  
  Maintain Texts in the System:
  
  If texts are missing, create or maintain the necessary texts that the system expects.
  This might involve maintaining long texts or descriptions linked to the settlement document type.
  
  
  
  Check User Exits or Enhancements:
  
  Sometimes, custom code or user exits might enforce the presence of texts.
  Review any custom developments related to settlement processing that might require texts.
  
  
  
  Re-run the Settlement:
  
  After maintaining the required texts, re-execute the settlement process.
  
  
  
  
  Additional Information:
  
  This error is typically encountered in Project System (PS) or Controlling (CO) modules during settlement runs.
  The error ensures data completeness and consistency in settlement documents.
  If you are unsure about the texts to maintain, consult your functional consultant or check the documentation for the specific settlement document type.
  Sometimes, the error might be resolved by simply maintaining a generic header text for the settlement document type.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Error Message
  WS195 - Texts are not defined for settlement document type &1 at header level
  
  
  Cause
  Required header-level texts for the settlement document type are missing or not maintained
  
  
  Solution
  Maintain the required texts for the settlement document type via SPRO or transaction OKO7
  
  
  Related Transactions
  SPRO, OKO7, CJ88 (Project Settlement), KO88 (Order Settlement)
  
  
  Modules
  Controlling (CO), Project System (PS)
  
  
  
  
  If you need help with the exact steps to maintain texts or further troubleshooting, please provide the settlement document type or the context in which the error occurs.