How To Fix WRF_PRC_POHF236 - Documents already exist for collective number &1

SAP Error Message - Details

• Message type: E = Error

• Message class: WRF_PRC_POHF - Messages for Seasonal Purchase Order Processing

• Message number: 236

• Message text: Documents already exist for collective number &1

What causes this issue?

The system detected that you tried to assign a
<DS:GLOS.C4CB5C869FDEFA4B88AED1181B811FE1>collective number</> that
arleady exists in <DS:GLOS.7D07A35E62B61D49BBB6C80C7E3C2D0F>grouped
purchase order documents</> or purchase orders.

System Response

Processing is terminated without creating a document.

How to fix this error?

Notify your system administrator.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WRF_PRC_POHF236 - Documents already exist for collective number &1 ?

  The SAP error message WRF_PRC_POHF236 indicates that there are already existing documents for the specified collective number in the system. This typically occurs in the context of purchasing or procurement processes, particularly when dealing with collective purchase orders or documents that are meant to be processed together.
  Cause:
  
  Duplicate Entries: The error usually arises when there is an attempt to create or process a new document (like a purchase order) with a collective number that has already been used for another document.
  Incorrect Data Entry: Users may inadvertently enter a collective number that is already associated with existing documents.
  System Configuration: There may be specific configurations or settings in the SAP system that enforce unique constraints on collective numbers.
  
  Solution:
  
  
  Check Existing Documents: 
  
  Use transaction codes like ME23N (Display Purchase Order) or ME2N (Purchase Orders by PO Number) to check if there are already existing documents associated with the collective number in question.
  Review the details of these documents to understand their status and relevance.
  
  
  
  Use a Different Collective Number: 
  
  If the collective number is indeed already in use, consider using a different collective number for the new document you are trying to create.
  
  
  
  Consult with Your SAP Administrator: 
  
  If you believe this error is occurring inappropriately (e.g., if you think the collective number should be available), consult with your SAP administrator or support team. They can check for any system configurations or data integrity issues.
  
  
  
  Review System Logs: 
  
  Check system logs for any additional error messages or warnings that might provide more context about the issue.
  
  
  
  Documentation and Training: 
  
  Ensure that users are trained on the proper use of collective numbers and the importance of checking for existing documents before creating new ones.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME21N (Create Purchase Order), ME22N (Change Purchase Order), and ME23N (Display Purchase Order).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide insights into specific bugs or recommended solutions.
  User Manuals: Refer to user manuals or documentation specific to your organization’s SAP implementation for guidelines on handling collective numbers and purchase orders.
  
  By following these steps, you should be able to resolve the error and proceed with your procurement activities in SAP.