How To Fix WRF_PRC_POHF214 - Start reprocessing; erroneous collective numbering as grouped PO document

SAP Error Message - Details

• Message type: E = Error

• Message class: WRF_PRC_POHF - Messages for Seasonal Purchase Order Processing

• Message number: 214

• Message text: Start reprocessing; erroneous collective numbering as grouped PO document

What causes this issue?

An error occurred in at least one document during purchase order
creation for a group of documents in collective numbering. For the cause
of the error, see the application log.

System Response

The group of documents in collective numbering will have to be
reprocessed. In doing so, the system will create a grouped purchase
order document for each of the documents instead of individual vendor
orders.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WRF_PRC_POHF214 - Start reprocessing; erroneous collective numbering as grouped PO document ?

  The SAP error message WRF_PRC_POHF214 typically indicates an issue related to collective numbering in the context of purchase orders (POs). This error arises when there is a problem with the way purchase orders are grouped or numbered, which can lead to inconsistencies in the processing of these documents.
  Cause:
  
  
  Erroneous Collective Numbering: The error suggests that there is an issue with the collective numbering of purchase orders. This can happen if:
  
  The collective number assigned to a purchase order is not valid or has been corrupted.
  There are inconsistencies in the data related to the purchase orders that are being processed together.
  There may be a mismatch in the configuration settings for collective processing in the system.
  
  
  
  Data Integrity Issues: If there are issues with the underlying data, such as missing or incorrect entries in the database, this can lead to errors during processing.
  
  
  Configuration Errors: Incorrect settings in the SAP system related to purchase order processing or collective processing can also trigger this error.
  
  
  Solution:
  
  
  Reprocess the Document: The error message suggests starting the reprocessing of the document. This can often resolve temporary issues. You can do this by:
  
  Navigating to the relevant transaction in SAP (e.g., ME21N for creating POs) and attempting to reprocess the affected purchase order.
  Using transaction codes like ME22N (Change Purchase Order) to make any necessary adjustments.
  
  
  
  Check Collective Numbering Configuration: Review the configuration settings for collective processing in your SAP system. Ensure that the settings are correct and that there are no discrepancies.
  
  
  Data Validation: Perform a data validation check on the purchase orders involved. Look for any inconsistencies or missing data that could be causing the error.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error. There may be patches or updates available that can resolve the issue.
  
  
  Contact SAP Support: If the issue persists after trying the above solutions, consider reaching out to SAP Support for further assistance. They can provide more detailed troubleshooting steps based on your specific system configuration and data.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME21N, ME22N, and ME23N for managing purchase orders.
  SAP Documentation: Review SAP documentation related to purchase order processing and collective processing for additional insights.
  User Forums: Engage with SAP user communities or forums where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to address the WRF_PRC_POHF214 error and ensure smooth processing of your purchase orders.