How To Fix WRF_PRC_OTB205 - Purchasing document &1 has more than one budget number

SAP Error Message - Details

• Message type: E = Error

• Message class: WRF_PRC_OTB - Purchasing, Open-To-Buy, Seasonal Procurement Messages

• Message number: 205

• Message text: Purchasing document &1 has more than one budget number

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WRF_PRC_OTB205 - Purchasing document &1 has more than one budget number ?

  The SAP error message WRF_PRC_OTB205 indicates that a purchasing document (such as a purchase order) has been assigned more than one budget number, which is not allowed in the system. This error typically arises in the context of budget management and control within SAP, particularly when using the Funds Management (FM) module.
  Cause:
  
  Multiple Budget Assignments: The purchasing document is linked to multiple budget numbers, which can happen if the document is created with line items that reference different budget codes.
  Configuration Issues: There may be configuration settings in the SAP system that allow for multiple budget assignments, but the purchasing process does not support this.
  Data Entry Errors: During the creation of the purchasing document, incorrect data entry may lead to the assignment of multiple budget numbers.
  
  Solution:
  
  Review the Purchasing Document: Check the purchasing document in question to identify how many budget numbers are assigned. You can do this by reviewing the line items in the document.
  Consolidate Budget Numbers: If possible, consolidate the line items to use a single budget number. This may involve adjusting the purchase order or creating separate purchase orders for different budget numbers.
  Correct Data Entry: Ensure that the data entry process is followed correctly to avoid assigning multiple budget numbers in the future.
  Configuration Check: If the issue persists, consult with your SAP configuration team to review the settings related to budget management and purchasing documents. They may need to adjust the configuration to prevent this error from occurring.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling budget assignments in purchasing documents.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  User Training: Ensure that users involved in the purchasing process are trained on the correct procedures for budget assignment to prevent future occurrences of this error.
  System Logs: Review system logs for any additional error messages or warnings that may provide more context about the issue.
  
  If the problem continues after following these steps, it may be beneficial to engage with SAP support or your internal IT team for further assistance.