How To Fix WRF_PRC_OTB039 - Item &1: You can only unlock items with negative OTB check

SAP Error Message - Details

• Message type: E = Error

• Message class: WRF_PRC_OTB - Purchasing, Open-To-Buy, Seasonal Procurement Messages

• Message number: 039

• Message text: Item &1: You can only unlock items with negative OTB check

What causes this issue?

Unlocking of a manually locked item.

System Response

Within OTB procurement, you can only unlock items that were
automatically locked as a result of a negative OTB check.

How to fix this error?

Unlock the manually locked item within the purchase order
(<ZK>SAP Retail Fashion</>).

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WRF_PRC_OTB039 - Item &1: You can only unlock items with negative OTB check ?

  The SAP error message WRF_PRC_OTB039 indicates that you are trying to unlock an item that has a negative Open-to-Buy (OTB) check. This typically occurs in the context of merchandise planning and inventory management, where OTB is used to manage the budget for purchasing inventory.
  Cause:
  The error arises when you attempt to unlock an item that has a negative OTB value. This means that the item is currently over budget in terms of planned purchases, and the system is preventing any changes that could exacerbate the situation. The negative OTB indicates that the available budget for purchasing this item has been exceeded.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review OTB Values: Check the OTB values for the item in question. You can do this by navigating to the relevant planning or inventory management transaction in SAP.
  
  
  Adjust Budget: If the OTB is negative, you may need to adjust the budget for that item. This could involve increasing the budget allocation or reducing planned purchases for other items to free up budget for this item.
  
  
  Unlocking Conditions: Ensure that you are only attempting to unlock items that are eligible. If the item is indeed over budget, you may need to address the budget issue before unlocking.
  
  
  Consult with Planning Team: If you are unsure about how to proceed, consult with your merchandise planning or finance team. They can provide insights into the budget constraints and help you make informed decisions.
  
  
  Use Transaction Codes: Utilize relevant transaction codes (like MD04, MDM1, or MDM2) to analyze stock levels, OTB, and other related data.
  
  
  Check Configuration: If you believe this is an error in the system, check the configuration settings related to OTB management in your SAP system. There may be specific settings that govern how OTB is calculated and enforced.
  
  
  Related Information:
  
  Open-to-Buy (OTB): OTB is a financial budget that helps retailers manage their inventory purchases. It is calculated based on sales forecasts, current inventory levels, and planned markdowns.
  SAP Modules: This error is typically encountered in modules related to Retail (SAP IS-Retail) or Merchandise Management.
  Documentation: Refer to SAP Help documentation for more details on OTB management and error handling in your specific version of SAP.
  
  By following these steps, you should be able to address the error and manage your inventory effectively.