How To Fix WRF_APC208 - Purchasing list item &1 &2 cannot be released

SAP Error Message - Details

• Message type: E = Error

• Message class: WRF_APC - Messages for Operational Assortment Planning and Control

• Message number: 208

• Message text: Purchasing list item &1 &2 cannot be released

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Check whether the materials linked to this purchasing list item have
already been released.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WRF_APC208 - Purchasing list item &1 &2 cannot be released ?

  The SAP error message:
  WRF_APC208 Purchasing list item &1 &2 cannot be released
  typically occurs in the context of Purchasing Lists in SAP, especially when trying to release (approve) a purchasing list item.
  
  Cause
  This error usually means that the specific purchasing list item identified by the placeholders &1 (Purchasing List Number) and &2 (Item Number) cannot be released due to one or more of the following reasons:
  
  Incomplete or incorrect data: The item might be missing required data or has inconsistent data that prevents release.
  Status or release strategy issues: The item might not meet the criteria defined in the release strategy or the release prerequisites are not fulfilled.
  Authorization issues: The user attempting the release does not have the necessary authorization.
  Item already released or locked: The item might already be released or locked by another user/process.
  System or configuration errors: There might be configuration issues in the release strategy or workflow.
  
  
  Solution
  To resolve the error, consider the following steps:
  
  
  Check the item data:
  
  Verify that all mandatory fields for the purchasing list item are correctly filled.
  Check for any inconsistencies or errors in the item data.
  
  
  
  Review the release strategy:
  
  Ensure that the release strategy is correctly configured for the purchasing list and its items.
  Check if the item meets all conditions for release (e.g., value limits, vendor, material group).
  Use transaction codes like ME54N (Release Purchase Requisition) or the relevant transaction for purchasing lists to check release status.
  
  
  
  Check user authorizations:
  
  Verify that the user has the necessary authorizations to release purchasing list items.
  Use transaction SU53 immediately after the error to check for missing authorizations.
  
  
  
  Check item status:
  
  Confirm that the item is not already released or locked.
  If locked, wait for the lock to be released or contact the user holding the lock.
  
  
  
  Check for system or workflow errors:
  
  Look for any workflow errors or background job failures related to the release process.
  Check application logs (SLG1) for detailed error messages.
  
  
  
  Consult SAP Notes and documentation:
  
  Search SAP Support Portal for notes related to WRF_APC208.
  Sometimes, patches or corrections might be available.
  
  
  
  
  Related Information
  
  Purchasing List: A purchasing list is a document used in SAP to group purchase requisitions or purchase orders for collective processing.
  Release Strategy: A mechanism in SAP that controls the approval process for purchasing documents.
  Transaction Codes:
  
  ME54N - Release Purchase Requisition
  ME51N - Create Purchase Requisition
  ME52N - Change Purchase Requisition
  ME53N - Display Purchase Requisition
  SLG1 - Application Log
  SU53 - Authorization Check
  
  
  
  
  If the problem persists after these checks, consider raising a support ticket with SAP, providing detailed information about the purchasing list, item, user, and system logs.