How To Fix WRF_APC203 - Purchasing list item &1 &2 does not exist

SAP Error Message - Details

• Message type: E = Error

• Message class: WRF_APC - Messages for Operational Assortment Planning and Control

• Message number: 203

• Message text: Purchasing list item &1 &2 does not exist

Self-Explanatory Message

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• What is the cause and solution for SAP error message WRF_APC203 - Purchasing list item &1 &2 does not exist ?

  The SAP error message:
  WRF_APC203: Purchasing list item &1 &2 does not exist
  
  Cause:
  This error occurs when the system tries to access or reference a specific item in a purchasing list (also known as a source list or purchasing info record list), but the item identified by the given parameters (&1 and &2) cannot be found in the database.
  
  &1 and &2 are placeholders for the purchasing list number and the item number or related identifiers.
  The purchasing list item might have been deleted, never created, or the system is referencing incorrect or outdated data.
  It can also happen if the purchasing list is not maintained properly or if there is a mismatch between the purchasing document and the source list.
  
  
  Typical Scenarios:
  
  When creating or changing a purchase order or contract that references a purchasing list item that does not exist.
  When running reports or transactions that validate purchasing list items.
  During automatic source determination or when the system tries to find a valid source of supply.
  
  
  Solution:
  
  
  Check the Purchasing List:
  
  Use transaction ME01 (Maintain Source List) or ME03 (Display Source List) to verify if the purchasing list and the specific item exist.
  Confirm that the item number &1 and &2 exist in the source list for the relevant material and vendor.
  
  
  
  Create or Correct the Purchasing List Item:
  
  If the item does not exist, create it using ME01.
  If the item exists but is incorrect or outdated, update or correct the entry.
  
  
  
  Check the Purchase Order or Document:
  
  Verify that the purchase order or contract references the correct purchasing list item.
  Correct any references to non-existing purchasing list items.
  
  
  
  Check Validity Dates:
  
  Ensure the purchasing list item is valid for the date of the purchase order or transaction.
  
  
  
  Check Customizing and Integration:
  
  If the error occurs during automatic source determination, check the configuration in SPRO under Materials Management > Purchasing > Source Determination.
  Verify that the source list is properly maintained and integrated with purchasing documents.
  
  
  
  Re-run the Transaction:
  
  After corrections, re-run the transaction to confirm the error is resolved.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  ME01 – Maintain Source List
  ME03 – Display Source List
  ME22N – Change Purchase Order
  ME21N – Create Purchase Order
  
  
  
  SAP Notes:
  
  Check SAP Notes related to purchasing list errors or source list inconsistencies.
  Sometimes, patches or support packages fix related bugs.
  
  
  
  Documentation:
  
  SAP Help Portal: Purchasing Source List
  SAP MM (Materials Management) module documentation on source determination and purchasing lists.
  
  
  
  
  Summary:
  The error WRF_APC203 indicates that the system cannot find the specified purchasing list item. The solution is to verify and maintain the purchasing list entries properly, ensuring that the purchasing documents reference valid and existing source list items.