How To Fix WRF_APC204 - Purchasing list item &1 &2 already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: WRF_APC - Messages for Operational Assortment Planning and Control

• Message number: 204

• Message text: Purchasing list item &1 &2 already exists

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message WRF_APC204 - Purchasing list item &1 &2 already exists ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  WRF_APC204 Purchasing list item &1 &2 already exists
  
  Meaning / Cause:
  This error occurs when you try to create or add a purchasing list item that already exists in the system. The purchasing list is a master data object used in SAP to store frequently ordered materials or services for a vendor. Each item in the purchasing list is uniquely identified by a combination of fields (such as material number, vendor, purchasing organization, etc.).
  The message indicates that the system has found an existing purchasing list item with the same key fields (represented by placeholders &1 and &2 in the message), so it prevents the creation of a duplicate entry.
  Common causes:
  
  Attempting to create a purchasing list item with the same material/vendor combination that already exists.
  Data duplication due to manual entry or data migration.
  Incorrect or missing key fields leading to the system interpreting the new entry as a duplicate.
  
  
  Solution / How to Fix:
  
  
  Check Existing Purchasing List Items:
  
  Use transaction ME01 (Maintain Purchasing List) or ME03 (Display Purchasing List) to check if the item already exists.
  Search by the material number, vendor, and purchasing organization to confirm the existing entry.
  
  
  
  Avoid Duplicate Entries:
  
  If the item already exists, you do not need to create it again.
  Instead, update the existing purchasing list item if changes are required.
  
  
  
  Correct Key Fields:
  
  Verify that the key fields you are entering are correct and unique.
  Ensure that the combination of material, vendor, and other relevant fields does not match an existing entry unless you intend to update it.
  
  
  
  Data Migration / Upload:
  
  If this error occurs during a data upload or migration, check the source data for duplicates.
  Cleanse the data to remove duplicates before uploading.
  
  
  
  Consult SAP Notes / Support:
  
  If the issue persists and you believe it is a system error, check SAP Notes or contact SAP Support for further assistance.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  ME01 - Maintain Purchasing List
  ME03 - Display Purchasing List
  ME04 - Change Purchasing List
  
  
  
  SAP Module: MM (Materials Management)
  
  
  Additional Tips:
  
  The purchasing list is often used to speed up the creation of purchase orders by predefining frequently ordered items.
  Proper maintenance of purchasing lists helps avoid duplication and inconsistencies in procurement data.
  
  
  
  
  If you provide the exact values for &1 and &2, I can help you identify the specific purchasing list item causing the conflict.