How To Fix WP623 - No purchase order for supplier &1 material &2 exists

SAP Error Message - Details

• Message type: E = Error

• Message class: WP - Messages from POS interface

• Message number: 623

• Message text: No purchase order for supplier &1 material &2 exists

What causes this issue?

The system cannot find any purchase orders for supplier &V1& that
contain material &V2& and plant &V3&.

System Response

INCLUDE ISR_STOP

How to fix this error?

Check the data transferred by the plant.
In many similar cases, you can continue searching without stating a
supplier by changing the Customizing settings for processing POS goods
movements.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WP623 - No purchase order for supplier &1 material &2 exists ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  WP623 No purchase order for supplier &1 material &2 exists
  
  Meaning / Cause:
  This error occurs when you try to perform a goods receipt or invoice verification against a purchase order (PO), but the system cannot find any purchase order for the specified supplier (&1) and material (&2). Essentially, the system is indicating that there is no existing PO that matches the supplier and material combination you are referencing.
  Common causes include:  
  
  The purchase order for the given supplier and material has not been created yet.  
  The purchase order number entered is incorrect or does not exist in the system.  
  The purchase order exists but is for a different supplier or material.  
  The purchase order has been deleted or blocked.  
  The material master data or vendor master data is incorrect or inconsistent.  
  The purchase order is not yet released or approved for further processing.
  
  
  When does it occur?
  
  During Goods Receipt (GR) posting against a PO.  
  During Invoice Verification when matching an invoice to a PO.  
  When creating or processing delivery documents referencing a PO.  
  
  
  Solution / How to fix:
  
  
  Verify Purchase Order Existence:  
  
  Check if the PO exists in the system using transaction ME23N (Display Purchase Order).  
  Confirm the PO number, supplier, and material details are correct.
  
  
  
  Check Supplier and Material Master Data:  
  
  Ensure the supplier number (&1) and material number (&2) are correct and active.  
  Use transactions XK03 (Display Vendor) and MM03 (Display Material) to verify.
  
  
  
  Check Purchase Order Status:  
  
  Verify that the PO is not blocked or deleted.  
  Confirm the PO is released and valid for the posting date.
  
  
  
  Correct Document Reference:  
  
  If you are entering the PO number manually during GR or invoice verification, ensure it is entered correctly.
  
  
  
  Create Purchase Order if Missing:  
  
  If no PO exists for the supplier and material, create a new PO using ME21N.
  
  
  
  Check for Special Procurement Types:  
  
  If the material is procured via subcontracting or consignment, ensure the correct PO type and process are followed.
  
  
  
  Check for Material-Supplier Relationship:  
  
  Sometimes, the material may not be assigned to the supplier in the purchasing info record (ME11/ME12/ME13). Create or update the purchasing info record if necessary.
  
  
  
  
  Additional Information:
  
  Message Class: WP6  
  This message is part of the Materials Management (MM) module, specifically related to Purchasing and Inventory Management.  
  The error helps maintain data consistency and ensures that goods receipts and invoices are always matched to valid purchase orders, which is critical for audit and financial control.
  
  
  Summary:
  The error WP623 indicates that the system cannot find a purchase order for the specified supplier and material. To resolve it, verify the PO details, supplier and material master data, and create or correct the PO as needed.
  
  If you need help with specific transaction codes or further troubleshooting, feel free to ask!