How To Fix WO627 - Search range not specified for Business Workflow Explorer

SAP Error Message - Details

• Message type: E = Error

• Message class: WO - WF: Messages for Workflow Wizards

• Message number: 627

• Message text: Search range not specified for Business Workflow Explorer

What causes this issue?

The Business Workflow Explorer is to provide you access only to the
tasks and workflows that you actually need. However, you have not
defined a search range.

System Response

The Business Workflow Explorer cannot be called without a search range
being defined, because displaying all tasks and workflows would take
too much time.

How to fix this error?

Call the Business Workflow Explorer again and specify the search range
you require.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WO627 - Search range not specified for Business Workflow Explorer ?

  The SAP error message WO627, which states "Search range not specified for Business Workflow Explorer," typically occurs when you are trying to use the Business Workflow Explorer (transaction code SWI1) without having defined a search range for the workflow instances you want to display. This can happen if the selection criteria for the workflow search are not properly set.
  Cause:
  
  Missing Search Range: The error indicates that the system does not have a defined search range for the workflow instances. This means that the parameters needed to filter the workflows are not specified.
  Configuration Issues: There may be issues with the configuration of the workflow or the user’s authorizations to view certain workflows.
  
  Solution:
  To resolve the WO627 error, you can follow these steps:
  
  
  Specify Search Range:
  
  Open the Business Workflow Explorer (SWI1).
  In the selection screen, ensure that you fill in the necessary fields to define the search range. This may include specifying the workflow template, status, or other relevant criteria.
  Make sure to enter at least one criterion to narrow down the search.
  
  
  
  Check User Authorizations:
  
  Ensure that the user has the necessary authorizations to access the workflows. You may need to check the roles and profiles assigned to the user.
  
  
  
  Review Workflow Configuration:
  
  If the issue persists, review the configuration of the workflows in the system. Ensure that the workflows are correctly defined and activated.
  
  
  
  Use Default Values:
  
  If you are unsure about what to enter, you can try using default values or selecting options from the dropdown menus available in the selection screen.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for more detailed information on using the Business Workflow Explorer and troubleshooting common issues.
  
  
  
  Related Information:
  
  Transaction Codes: SWI1 (Business Workflow Explorer), SWI2_FREQ (Work Item Selection), SWI2_DURA (Work Item Selection by Duration).
  Workflow Templates: Understanding the workflow templates and their statuses can help in defining the search range.
  SAP Notes: Check for any relevant SAP Notes that might address specific issues related to the Business Workflow Explorer or the WO627 error.
  
  If the problem continues after trying these solutions, it may be beneficial to consult with your SAP Basis or Workflow team for further assistance.