How To Fix WO626 - Specify a search range for Business Workflow Explorer

SAP Error Message - Details

• Message type: E = Error

• Message class: WO - WF: Messages for Workflow Wizards

• Message number: 626

• Message text: Specify a search range for Business Workflow Explorer

What causes this issue?

The Business Workflow Explorer should only provide you with access to
the tasks that you actually need.
To do this, the system needs to know which tasks you want to see.

How to fix this error?

In the dialog box that follows, select an application component, a task
group or one of the other criteria.
Note however: The more search ranges you select, the longer it takes to
call the Explorer. Therefore, restrict yourself to the ranges you need
on a daily basis or often.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WO626 - Specify a search range for Business Workflow Explorer ?

  The SAP error message WO626, which states "Specify a search range for Business Workflow Explorer," typically occurs when you are trying to use the Business Workflow Explorer without defining a search range for the workflow instances you want to view. This error is common when users attempt to access workflow instances without providing the necessary parameters to filter the results.
  Cause:
  The primary cause of this error is that the Business Workflow Explorer requires specific criteria to narrow down the search for workflow instances. If these criteria are not set, the system cannot execute the search, leading to the WO626 error.
  Solution:
  To resolve the WO626 error, you need to specify a search range in the Business Workflow Explorer. Here are the steps to do this:
  
  
  Open Business Workflow Explorer: Navigate to the Business Workflow Explorer in your SAP system.
  
  
  Specify Search Criteria: In the search screen, you will typically find fields to enter search criteria such as:
  
  Workflow Template
  Workflow Instance ID
  User ID
  Status (e.g., active, completed)
  Date range (start and end dates)
  
  
  
  Fill in the Required Fields: Make sure to fill in at least one of the fields to define your search range. For example, you can enter a specific workflow template or a date range to filter the results.
  
  
  Execute the Search: After specifying the search criteria, execute the search again. This should allow the system to retrieve the relevant workflow instances without triggering the WO626 error.
  
  
  Related Information:
  
  Workflow Templates: Understanding the workflow templates in your SAP system can help you specify the correct criteria.
  User Authorizations: Ensure that you have the necessary authorizations to view the workflows you are trying to access.
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional insights or updates related to the Business Workflow Explorer.
  SAP Community: Engaging with the SAP Community can provide additional tips and solutions from other users who may have encountered similar issues.
  
  By following these steps and ensuring that you provide the necessary search parameters, you should be able to resolve the WO626 error and successfully use the Business Workflow Explorer.