How To Fix WK022 - Only the administrator can delete other users' configurations

SAP Error Message - Details

• Message type: E = Error

• Message class: WK - BPT: Messages integr. inbox

• Message number: 022

• Message text: Only the administrator can delete other users' configurations

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WK022 - Only the administrator can delete other users' configurations ?

  SAP Error Message:
  
  WK022 - Only the administrator can delete other users' configurations
  
  Cause:
  This error occurs when a user tries to delete or modify workflow configurations (such as workflow templates, tasks, or rules) that belong to another user. In SAP Workflow, certain configurations are user-specific, and only the owner or an administrator with the appropriate authorization can delete or change these configurations.
  
  Explanation:
  
  Workflow configurations (like user-specific variants, personal workflow settings, or user-specific workflow templates) are protected to prevent unauthorized changes.
  If a user attempts to delete or modify configurations created by another user, SAP restricts this action to maintain data integrity and security.
  Only users with administrative privileges (typically those with workflow administrator roles) can perform such operations on other users' configurations.
  
  
  Solution:
  
  
  Check User Authorization:
  
  Verify if the user has the necessary authorization to delete or modify other users' workflow configurations.
  The user needs to have workflow administrator roles, such as:
  
  SAP_WAPI_ADMIN (Workflow Administrator)
  Or other custom roles with relevant authorizations.
  
  
  
  
  
  Perform Action as Administrator:
  
  If you are not the administrator, request the workflow administrator to delete or modify the configuration.
  Alternatively, the administrator can assign the necessary authorizations to the user if appropriate.
  
  
  
  Use Correct Transaction or Tools:
  
  Workflow configurations are often managed via transactions like:
  
  SWDD (Workflow Builder)
  SWI1 (Workflow Logs)
  SWI2_FREQ (Workflow Tasks)
  
  
  Ensure you are using the correct transaction and have the right permissions.
  
  
  
  Check Ownership:
  
  Confirm who owns the configuration.
  If the configuration is no longer needed and the owner is unavailable, the administrator can delete it.
  
  
  
  
  Additional Information:
  
  
  Authorization Objects:
  
  Workflow-related authorizations are controlled by objects such as:
  
  S_WF_WI (Workflow: Work Item)
  S_WF_ADMIN (Workflow: Administrator)
  S_WF_OBJ (Workflow: Object)
  
  
  
  Best Practice:
  
  Only administrators should delete or modify other users' workflow configurations to avoid accidental loss of important workflow settings.
  
  
  Related SAP Notes:
  
  Check SAP Notes for any updates or patches related to workflow authorization issues.
  
  
  
  Summary:
  
  Cause: User without admin rights tries to delete another user's workflow configuration.
  Solution: Only workflow administrators can delete or modify other users' configurations. Assign proper roles or have an admin perform the deletion.
  Related Info: Workflow authorization roles and transactions like SWDD, SWI1.
  
  
  If you need help identifying the administrator or assigning roles, contact your SAP security team.