How To Fix WH031 - The associated physical inventory document item has a different mat. no.

SAP Error Message - Details

• Message type: E = Error

• Message class: WH - Messages for store physical inventory (DRS)

• Message number: 031

• Message text: The associated physical inventory document item has a different mat. no.

What causes this issue?

In the intermediate document, there is a clear reference to the
respective inventory document item for this item. There is however
another material specified in the intermediate document item than in
the inventory document item.

System Response

The system cannot update this intermediate document item.

How to fix this error?

You can enter either the line number of the correct inventory
document item using the intermediate document editor or completely
delete the reference to the inventory document item (physical
inventory document, fiscal year and line number). In the latter case,
the appropriate inventory document item is determined by the system
if you update the intermediate document again.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WH031 - The associated physical inventory document item has a different mat. no. ?

  The SAP error message WH031 indicates that there is a mismatch between the material number in the physical inventory document and the material number in the stock or inventory record. This typically occurs during the physical inventory process when you are trying to count or adjust stock for a specific material, but the system finds that the material number associated with the inventory document does not match the material number in the system.
  Cause:
  
  Incorrect Material Number: The material number entered in the physical inventory document does not match the material number in the inventory record.
  Document Changes: The physical inventory document may have been changed after it was created, leading to discrepancies.
  Data Entry Errors: Manual entry errors when creating or processing the physical inventory document.
  Material Master Changes: Changes in the material master data (like renaming or merging materials) that have not been reflected in the physical inventory document.
  
  Solution:
  
  Verify Material Numbers: Check the material number in the physical inventory document and ensure it matches the material number in the stock or inventory record.
  Correct the Document: If there is an error in the material number, you may need to correct the physical inventory document. This can be done by:
  
  Deleting the incorrect entry and re-entering it with the correct material number.
  Adjusting the physical inventory document if the system allows it.
  
  
  Check for Changes: If the material master has been changed, ensure that the physical inventory document is updated accordingly.
  Recreate the Document: If the document is too far gone or complex to correct, consider recreating the physical inventory document from scratch with the correct material number.
  Consult with IT or SAP Support: If the issue persists, it may be beneficial to consult with your IT department or SAP support for further assistance.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like MI01 (Create Physical Inventory Document), MI02 (Change Physical Inventory Document), and MI03 (Display Physical Inventory Document) to manage physical inventory documents.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation on physical inventory processes for best practices and troubleshooting steps.
  
  By following these steps, you should be able to resolve the WH031 error and proceed with your physical inventory activities.