How To Fix WB2B_EXPENSE081 - Document &1 planned expenses are not applicable for accrual processing

SAP Error Message - Details

• Message type: E = Error

• Message class: WB2B_EXPENSE - Global Trade Expenses

• Message number: 081

• Message text: Document &1 planned expenses are not applicable for accrual processing

What causes this issue?

This error is due to one, or a combination, of the following factors:
The planned conditions on the document have already been accrued meaning
that they have already been used in the trading contract or in follow-on
documents.
No planned conditions are defined for the target document. The target
document can be either a trading contract or any of its follow-on
documents.
Planned conditions on the trading contract do not comprise one of the
following posting types required for accrual processing:
<ZK>Provisional for Payables</>
<ZK>Provisional for Receivables</>
No amount has been defined in the planned conditions on the trading
contract.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

The system cannot carry out accrual processing.

How to fix this error?

If you know that the document has not been accrued, check your planned
conditions on your document.
From the SAP Easy Access Menu, choose <ZK>SAP Global Trade Management ->
Trading Contract -> Display <Your Document></> <ZK>Goto</> ->
<ZK>Expenes</> -> <ZK>Planned Expenses</> and adjust conditions types
accordingly.
To check posting type on the trading contract, choose <ZK>Expense Doc
List</> from the Trading Contract List and, if necessary, adjust
entries.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WB2B_EXPENSE081 - Document &1 planned expenses are not applicable for accrual processing ?

  The SAP error message WB2B_EXPENSE081 indicates that the planned expenses for a document (identified by &1) are not applicable for accrual processing. This error typically arises in the context of SAP's Business Warehouse or Financial Accounting modules, particularly when dealing with expense reports or planned expenses that are intended to be accrued.
  Cause:
  
  Incompatible Document Type: The document type associated with the planned expenses may not be configured to allow accrual processing.
  Missing Configuration: The system may not be properly configured to handle accruals for the specific expense type or account.
  Incorrect Expense Type: The expense type may not be eligible for accrual processing based on the business rules defined in the system.
  Posting Period Issues: The posting period may be closed or not open for accruals, preventing the processing of planned expenses.
  Data Entry Errors: There may be errors in the data entry for the planned expenses, such as incorrect account assignments or missing required fields.
  
  Solution:
  
  Check Document Type Configuration: Verify that the document type used for the planned expenses is set up to allow accrual processing. This can be done in the configuration settings of the Financial Accounting module.
  Review Expense Type Settings: Ensure that the expense type is configured correctly in the system to allow for accruals. This may involve checking the settings in the relevant customizing transactions.
  Open Posting Period: Confirm that the posting period is open for the relevant fiscal year and that it allows for accrual postings.
  Correct Data Entry: Review the planned expenses for any data entry errors. Ensure that all required fields are filled out correctly and that the account assignments are valid.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on the error message and related configuration settings.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as OBYC (for account determination) or SPRO (for configuration settings) to check and modify the relevant settings.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  User Roles and Authorizations: Ensure that the user attempting to process the accrual has the necessary authorizations to perform the action.
  Testing in a Sandbox: If possible, replicate the issue in a test or sandbox environment to better understand the cause and test potential solutions without affecting production data.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in the relevant module.