How To Fix WB021 - Maximum version no. for customer &1 and assortment list &2 is exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: WB - Messages for assortment list

• Message number: 021

• Message text: Maximum version no. for customer &1 and assortment list &2 is exceeded

What causes this issue?

The highest version number for new assortment lists for customer &v1&
assortment list type &v2& has been exceeded.

System Response

The system cannot create the new version.

How to fix this error?

Delete old versions of the assortment list so that the system can start
numbering versions from the beginning again.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WB021 - Maximum version no. for customer &1 and assortment list &2 is exceeded ?

  The SAP error message WB021 indicates that the maximum version number for a specific customer and assortment list combination has been exceeded. This typically occurs in the context of managing assortments in SAP, particularly in the Retail module.
  Cause:
  The error is triggered when the system attempts to create or modify an assortment list for a customer, but the number of versions for that assortment list has reached the predefined limit. Each assortment list can have multiple versions, and SAP has a maximum limit set for these versions to ensure system performance and manageability.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Versions: Review the existing versions of the assortment list for the specified customer. You can do this by navigating to the relevant transaction in SAP (e.g., using transaction code WB21 or similar).
  
  
  Delete Unused Versions: If there are old or unused versions that are no longer needed, consider deleting them to free up space for new versions. Ensure that you have the necessary authorizations to perform deletions.
  
  
  Increase Maximum Version Limit: If your business process requires more versions than the current limit allows, you may need to consult with your SAP Basis or technical team to see if the maximum version limit can be increased. This may involve configuration changes in the system.
  
  
  Review Business Processes: Evaluate your business processes to determine if the number of versions being created is necessary. Streamlining the process may help reduce the number of versions and avoid hitting the limit in the future.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific details on managing assortment lists and versioning. This can provide insights into best practices and system configurations.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as WB21 (Create Assortment List), WB22 (Change Assortment List), and WB23 (Display Assortment List).
  SAP Notes: Check SAP Notes for any known issues or updates related to assortment lists and version management.
  User Authorizations: Ensure that you have the necessary authorizations to view, modify, or delete assortment list versions.
  System Performance: Keep in mind that having too many versions can impact system performance, so regular maintenance of assortment lists is advisable.
  
  By following these steps, you should be able to resolve the WB021 error and manage your assortment lists effectively.