How To Fix W_CB258 - Archiving only possible after condition user has been archived

SAP Error Message - Details

• Message type: E = Error

• Message class: W_CB -

• Message number: 258

• Message text: Archiving only possible after condition user has been archived

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message W_CB258 - Archiving only possible after condition user has been archived ?

  The SAP error message W_CB258: Archiving only possible after condition user has been archived typically occurs during the archiving process of condition records in the SAP system.
  
  Cause
  This warning message indicates that the system is trying to archive condition records (e.g., pricing conditions) that are linked to a condition user (a user or entity responsible for the condition), but the condition user itself has not yet been archived. SAP requires that the condition user master data be archived before the related condition records can be archived.
  In other words, the archiving object for condition records has a dependency on the archiving object for condition users. The system enforces this sequence to maintain data consistency and integrity.
  
  Solution
  
  
  Archive Condition Users First:
  
  Identify the archiving object related to condition users (often SD_CU or similar, depending on your SAP version and configuration).
  Run the archiving process for condition users first.
  Ensure that the archiving job completes successfully and the data is archived.
  
  
  
  Then Archive Condition Records:
  
  After condition users are archived, proceed with archiving the condition records.
  The warning message should no longer appear because the prerequisite data (condition users) has been archived.
  
  
  
  Check Dependencies:
  
  Review the archiving object dependencies in transaction SARA.
  Confirm the sequence and dependencies between archiving objects related to conditions and condition users.
  
  
  
  Verify Data Consistency:
  
  If the message persists, check if there are any condition records linked to condition users that are not archived or if there are inconsistencies in the master data.
  Use reports or database queries to identify such records.
  
  
  
  
  Related Information
  
  
  Archiving Objects:
  
  SD_CU (Condition User)
  SD_COND (Condition Records)
  
  
  
  Transaction Codes:
  
  SARA — Archive Administration (to manage archiving objects and jobs)
  SE16 or SE16N — To check tables related to condition users and condition records (e.g., KONV, KOMP, KONH, KONP)
  
  
  
  SAP Notes:
  
  Check SAP Notes related to archiving of condition records and condition users for your specific SAP version.
  
  
  
  Best Practices:
  
  Always follow the archiving sequence as per SAP documentation.
  Test archiving in a non-production environment before running in production.
  Ensure backups are taken before archiving.
  
  
  
  
  Summary
  
  
  
  Aspect
  Description
  
  
  
  
  Cause
  Condition records cannot be archived before the related condition user has been archived.
  
  
  Solution
  Archive condition users first, then archive condition records.
  
  
  Related
  Archiving objects SD_CU (condition user) and SD_COND (condition records), transaction SARA.
  
  
  
  
  If you need further assistance, please provide details about the archiving object you are using and the SAP system version.