How To Fix W_CB257 - Document &1 of type &2 has not yet been archived

SAP Error Message - Details

• Message type: E = Error

• Message class: W_CB -

• Message number: 257

• Message text: Document &1 of type &2 has not yet been archived

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message W_CB257 - Document &1 of type &2 has not yet been archived ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  W_CB257 Document &1 of type &2 has not yet been archived
  
  Meaning / Cause:
  This warning message indicates that a document (with number &1) of a certain document type (&2) has not yet been archived in the SAP system. The system is informing you that the document still exists in the database and has not been moved to the archive storage.
  In SAP, archiving is the process of moving data that is no longer needed for daily operations from the database to an archive file. This helps to reduce the size of the database and improve system performance.
  This message typically appears when you try to perform an action that requires the document to be archived first, such as deleting or reprocessing documents, or when running certain reports or transactions that expect the document to be archived.
  
  Common Causes:
  
  The document has not been archived yet because the archiving process for that document type has not been executed.
  The document is still active or open and therefore not eligible for archiving.
  Archiving jobs or programs have not been scheduled or completed.
  The document is referenced in other active transactions or processes preventing archiving.
  
  
  Solution / How to Resolve:
  
  
  Check Archiving Status:
  
  Verify if the document is eligible for archiving.
  Use transaction codes related to archiving (e.g., SARA) to check the archiving object and status.
  
  
  
  Run Archiving Jobs:
  
  Execute the archiving process for the relevant archiving object.
  For example, if the document type is FI (Financial Accounting), use the archiving object FI_DOCUMNT.
  Use transaction SARA to start the archiving process:
  
  Select the archiving object.
  Execute the write phase to create archive files.
  Execute the delete phase to remove the data from the database.
  
  
  
  
  
  Check Document Status:
  
  Ensure the document is not locked or in an open status that prevents archiving.
  Complete or close any related processes.
  
  
  
  Verify Dependencies:
  
  Check if the document is referenced by other documents or processes that prevent archiving.
  Resolve or close those dependencies.
  
  
  
  Consult SAP Notes:
  
  Sometimes, specific SAP Notes provide fixes or additional information related to archiving issues.
  
  
  
  
  Related Information:
  
  Transaction SARA: Central transaction for managing archiving objects.
  Archiving Objects: Each document type is linked to an archiving object (e.g., FI_DOCUMNT for financial documents, MM_EKKO for purchase orders).
  SAP Help Portal: Provides detailed documentation on archiving processes.
  SAP Notes: Search for notes related to archiving and the specific document type for known issues or patches.
  Authorization: Ensure you have the necessary authorizations to perform archiving.
  
  
  Summary:
  The warning message W_CB257 is a reminder that the document you are trying to process has not been archived yet. To resolve this, you need to run the archiving process for the document type using transaction SARA, ensuring the document is eligible and not locked by other processes.
  
  If you provide the document number and type, I can help you with more specific steps or archiving objects related to your scenario.