How To Fix W5116 - No purchase orders requiring release in your worklist

SAP Error Message - Details

• Message type: E = Error

• Message class: W5 - Messages for MM-WEB Applications and BAPIs

• Message number: 116

• Message text: No purchase orders requiring release in your worklist

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message W5116 - No purchase orders requiring release in your worklist ?

  Certainly! Here's a detailed explanation for the SAP error message W5116: "No purchase orders requiring release in your worklist":
  
  Error Message:
  W5116 - No purchase orders requiring release in your worklist
  
  Cause:
  This message appears when a user tries to access or process purchase orders (POs) for release (approval), but there are no POs currently assigned to that user's release worklist. In other words, the system cannot find any purchase orders that require the user's approval or release action.
  Common reasons include:
  
  The user does not have any purchase orders pending release assigned to them.
  The release strategy is not correctly configured or triggered for the purchase orders.
  The user is not assigned to the correct release group or release code.
  The purchase orders have already been released or are not yet ready for release.
  The user is checking the wrong release worklist or transaction.
  
  
  When does it occur?
  
  When a user tries to display or release purchase orders via transaction codes like ME54N (Release Purchase Order) or via the release worklist.
  When the user expects to see POs pending release but none are found.
  
  
  Solution:
  
  
  Check User Authorization and Assignment:
  
  Verify that the user is assigned to the correct release group and release codes in the release strategy.
  Use transaction ME54N to check if the user can release POs.
  Check user roles and authorizations related to release strategy.
  
  
  
  Verify Release Strategy Configuration:
  
  Ensure that the release strategy is properly configured and active for the purchase orders.
  Check the release indicators and release codes in the PO.
  Use transaction ME28 or ME54N to check release status.
  
  
  
  Check Purchase Order Status:
  
  Confirm that the purchase orders are in a status that requires release.
  If POs are already released, they will not appear in the release worklist.
  If POs are not yet subject to release (e.g., missing required fields), they won't appear.
  
  
  
  Check Release Worklist:
  
  Use transaction ME5A with selection criteria to find POs requiring release.
  Confirm that the user is checking the correct release worklist.
  
  
  
  Trigger Release Strategy:
  
  If the release strategy is not triggered, try to simulate or manually trigger it by changing the PO or re-saving it.
  Check if the release strategy conditions are met (e.g., PO value, material group).
  
  
  
  Check for System Issues:
  
  Sometimes, background jobs or batch jobs related to release strategy might be delayed or failed.
  Check system logs or ask BASIS team to verify.
  
  
  
  
  Additional Information:
  
  Release Strategy: A control mechanism in SAP MM that requires purchase orders to be approved by authorized persons before further processing.
  Transactions:
  
  ME54N - Release Purchase Order
  ME28 - Release Purchase Orders (mass release)
  ME5A - Purchase Requisitions List (can be filtered for release)
  
  
  User Roles: Ensure users have the appropriate roles and authorizations to release POs.
  SAP Notes: Sometimes SAP releases notes related to release strategy issues; check SAP Support Portal if the problem persists.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  No POs assigned to user for release; release strategy not triggered or user not assigned
  
  
  Solution
  Verify user assignment, release strategy config, PO status, and trigger release strategy
  
  
  Transactions
  ME54N, ME28, ME5A
  
  
  Notes
  Check authorizations, release codes, and system logs
  
  
  
  
  If you need help with specific steps or transaction codes, feel free to ask!