How To Fix W5087 - Retrospective adoption of planned services not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: W5 - Messages for MM-WEB Applications and BAPIs

• Message number: 087

• Message text: Retrospective adoption of planned services not possible

What causes this issue?

You have created a service entry sheet and have already entered
performed services. You then attempted to copy planned services from
the purchase order into this entry sheet.
This function is only possible if you invoke it <ZH>immediately</> when
creating a new entry sheet.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Decide whether you wish to
create a new service entry sheet in which you immediately adopt the
planned services from the PO and then add any relevant unplanned
services, or
delete the already entered services and then first adopt the planned
services from the PO.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message W5087 - Retrospective adoption of planned services not possible ?

  Certainly! Here's a detailed explanation for the SAP error message W5087 - Retrospective adoption of planned services not possible:
  
  Error Message:
  W5087 - Retrospective adoption of planned services not possible
  
  Cause:
  This warning message occurs in SAP when you attempt to retrospectively adopt (i.e., assign or link) planned services to a service confirmation or service order after the service has already been confirmed or processed. 
  In other words, the system does not allow you to add or adopt planned services after the service confirmation has been created or the service has been performed because the planned services are meant to be adopted before the confirmation.
  This is typically encountered in the Plant Maintenance (PM) or Customer Service (CS) modules when dealing with service orders and confirmations.
  
  Explanation:
  
  Planned services are services that are planned and scheduled in a service order.
  Retrospective adoption means trying to add or link these planned services after the service confirmation has been posted.
  SAP does not allow this because the confirmation process assumes that all planned services are already adopted and accounted for at the time of confirmation.
  Allowing retrospective adoption could lead to inconsistencies in service data, billing, and reporting.
  
  
  Solution:
  
  
  Adopt planned services before confirmation:
  
  Ensure that all planned services are adopted (linked) to the service order before you create the service confirmation.
  This means you should review and update the service order with all planned services prior to confirming the work done.
  
  
  
  If confirmation already exists:
  
  You cannot add planned services retrospectively.
  You may need to:
  
  Cancel or delete the existing confirmation (if business process allows).
  Adopt the planned services.
  Recreate the confirmation with the updated planned services.
  
  
  Note: Canceling confirmations may have implications on billing, costing, and reporting, so proceed carefully and consult your business process owners.
  
  
  
  Check configuration and process:
  
  Review your business process to ensure that planned services are fully defined and adopted before confirmation.
  Train users to follow the correct sequence.
  
  
  
  Alternative approach:
  
  If additional services need to be added after confirmation, consider creating a new service order or additional confirmation rather than trying to adopt planned services retrospectively.
  
  
  
  
  Related Information:
  
  
  Transaction codes involved:
  
  IW31 / IW32 (Create/Change Service Order)
  IW41 / IW42 (Create/Change Service Confirmation)
  
  
  
  Modules:
  
  Plant Maintenance (PM)
  Customer Service (CS)
  
  
  
  SAP Notes:
  
  Check for any SAP Notes related to service order confirmations and planned services adoption for your specific SAP version.
  
  
  
  Business impact:
  
  Retrospective adoption is blocked to maintain data integrity.
  Attempting to bypass this can cause inconsistencies in service documentation, costing, and billing.
  
  
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  Trying to adopt planned services after service confirmation has been posted.
  
  
  Effect
  System blocks retrospective adoption to prevent data inconsistencies.
  
  
  Solution
  Adopt planned services before confirmation; if confirmation exists, cancel and redo.
  
  
  Related Modules
  PM (Plant Maintenance), CS (Customer Service)
  
  
  Transactions
  IW31/IW32 (Service Order), IW41/IW42 (Service Confirmation)
  
  
  
  
  If you need help with a specific scenario or transaction, please provide more details!