How To Fix W#118 - Document & is not a purchase order

SAP Error Message - Details

• Message type: E = Error

• Message class: W# -

• Message number: 118

• Message text: Document & is not a purchase order

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message W#118 - Document & is not a purchase order ?

  The SAP error message W#118 "Document & is not a purchase order" typically occurs when a user attempts to perform an action that is only applicable to purchase orders (POs) on a document that is not classified as a purchase order. This can happen in various transactions, such as when trying to display or process a document that is not recognized by the system as a valid purchase order.
  Cause:
  
  Incorrect Document Type: The document number entered does not correspond to a purchase order. It could be a different type of document, such as a contract, a service order, or a different purchasing document.
  Document Deletion or Incompletion: The document may have been deleted or is incomplete, leading the system to not recognize it as a valid purchase order.
  User Error: The user may have mistakenly entered the wrong document number or selected the wrong transaction.
  
  Solution:
  
  Verify Document Type: Check the document number you are trying to access. Ensure that it is indeed a purchase order. You can do this by using transaction codes like ME23N (Display Purchase Order) to confirm the document type.
  Check Document Status: If the document is supposed to be a purchase order, verify its status. It should be active and not deleted or archived.
  Correct Document Entry: If you have entered the wrong document number, re-enter the correct purchase order number.
  Consult with Colleagues: If you are unsure about the document type, consult with colleagues or refer to documentation to ensure you are using the correct document.
  System Configuration: If the issue persists and you believe the document should be recognized as a purchase order, it may require checking the system configuration or settings. This may involve consulting with your SAP administrator or support team.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME21N (Create Purchase Order), ME22N (Change Purchase Order), and ME23N (Display Purchase Order).
  SAP Documentation: Refer to SAP Help documentation for more details on purchase order processing and error messages.
  User Training: Ensure that users are trained on how to correctly enter and manage purchase orders to minimize errors.
  
  If the problem continues after following these steps, it may be necessary to escalate the issue to your SAP support team for further investigation.