How To Fix VY633 - No purchase order item was generated for shipment cost item &1 &2

SAP Error Message - Details

• Message type: E = Error

• Message class: VY - Messages for freight processing

• Message number: 633

• Message text: No purchase order item was generated for shipment cost item &1 &2

What causes this issue?

You have marked the shipment cost item for transmission to the
finanacial accounting department. For this transaction, you need an
order item. The system has attempted to create an order item, but has
not succeeded in doing so.

System Response

Transmission of data to financial accounting without a valid order item
is not possible. For this reason, all items that you have marked for
transmission are reset.

How to fix this error?

The log displays further information as to why the system could not
create an order, although all the settings in Customizing were
configured. You can also create an order manually that corresonds to the
shipment cost item and then transmit this again.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VY633 - No purchase order item was generated for shipment cost item &1 &2 ?

  The SAP error message VY633 ("No purchase order item was generated for shipment cost item &1 &2") typically occurs in the context of logistics and transportation management when there is an issue with the generation of purchase order items related to shipment costs. Here’s a breakdown of the potential causes, solutions, and related information for this error:
  Causes:
  
  
  Missing or Incorrect Configuration: The system may not be properly configured to generate purchase orders for shipment costs. This could be due to missing settings in the shipment cost document or the related master data.
  
  
  Incomplete Shipment Cost Document: The shipment cost document may not have all the necessary information filled out, such as the vendor, cost type, or other relevant details.
  
  
  No Valid Purchase Info Record: There may not be a valid purchase info record for the vendor and material combination, which is necessary for the system to generate a purchase order.
  
  
  Account Assignment Issues: The account assignment for the shipment cost item may not be set up correctly, leading to the inability to create a purchase order.
  
  
  Document Type Restrictions: The document type used for the shipment cost may not be allowed to generate purchase orders.
  
  
  Solutions:
  
  
  Check Configuration: Review the configuration settings for shipment costs in the SAP system. Ensure that all necessary settings are in place for generating purchase orders.
  
  
  Review Shipment Cost Document: Go through the shipment cost document to ensure that all required fields are filled out correctly. Pay special attention to vendor information and cost types.
  
  
  Validate Purchase Info Records: Check if there are valid purchase info records for the vendor and material. If not, create or update the necessary records.
  
  
  Examine Account Assignment: Ensure that the account assignment for the shipment cost item is correct and that it aligns with the requirements for generating a purchase order.
  
  
  Check Document Type Settings: Verify that the document type used for the shipment cost is configured to allow the generation of purchase orders.
  
  
  Consult SAP Notes: Look for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME21N (Create Purchase Order), ME22N (Change Purchase Order), and ME23N (Display Purchase Order) to manage purchase orders effectively.
  
  
  SAP Documentation: Refer to SAP Help documentation for detailed information on shipment costs and purchase order generation.
  
  
  User Exits and BAdIs: If custom logic is implemented in your SAP system, check for any user exits or BAdIs that might affect the generation of purchase orders for shipment costs.
  
  
  Testing: After making any changes, perform tests to ensure that the issue is resolved and that purchase orders are being generated correctly for shipment cost items.
  
  
  By following these steps, you should be able to identify the root cause of the VY633 error and implement a solution to resolve it.