How To Fix VY065 - No G/L account could be determined for shipment costs item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: VY - Messages for freight processing

• Message number: 065

• Message text: No G/L account could be determined for shipment costs item &1

What causes this issue?

The system has attepmted, in vain, to find the respective G/L account
with the posting key through the valuation class, debit/credit
indicator, and transaction key.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VY065 - No G/L account could be determined for shipment costs item &1 ?

  The SAP error message VY065 ("No G/L account could be determined for shipment costs item &1") typically occurs during the processing of shipment costs in the logistics module, particularly when the system is unable to find a General Ledger (G/L) account for the shipment costs item specified.
  Cause:
  
  Missing Configuration: The most common cause of this error is that the system is not configured to determine a G/L account for the shipment costs. This can happen if the necessary account determination settings are not maintained in the system.
  Account Assignment Issues: The shipment costs item may not have a valid account assignment or the account assignment may not be correctly linked to the relevant G/L accounts.
  Master Data Issues: There may be issues with the master data, such as missing or incorrect entries in the vendor or customer master records.
  Condition Records: If the shipment costs are based on condition records, there may be missing or incorrect condition records that prevent the system from determining the correct G/L account.
  
  Solution:
  
  
  Check Account Determination Configuration:
  
  Go to the configuration settings for account determination in the SAP system. This is usually found under SPRO > Logistics Execution > Shipping > Shipment > Shipment Costs > Define Account Determination for Shipment Costs.
  Ensure that the necessary settings are in place for the shipment costs item in question.
  
  
  
  Review Shipment Costs Item:
  
  Check the shipment costs item (the one indicated by &1 in the error message) to ensure that it is correctly configured and that all necessary fields are filled out.
  
  
  
  Verify Master Data:
  
  Check the vendor or customer master data to ensure that all relevant fields are filled out correctly and that there are no missing entries that could affect account determination.
  
  
  
  Check Condition Records:
  
  If applicable, review the condition records related to shipment costs to ensure they are correctly maintained and that the necessary conditions for account determination are met.
  
  
  
  Test with Different Scenarios:
  
  If possible, try to replicate the issue with different shipment costs items or scenarios to see if the problem persists, which can help identify if the issue is specific to certain configurations or data.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for additional guidance on account determination and shipment costs.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as OBYC (for G/L account determination) or VL02N (to change shipment) to investigate and resolve the issue.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Support: If the issue persists after checking the above, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  By following these steps, you should be able to identify and resolve the cause of the VY065 error message in SAP.