How To Fix VW540 - Format error on entering data. Use format hhhhhhh:mm

SAP Error Message - Details

• Message type: E = Error

• Message class: VW - Shipment Processing Output

• Message number: 540

• Message text: Format error on entering data. Use format hhhhhhh:mm

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message VW540 - Format error on entering data. Use format hhhhhhh:mm ?

  The SAP error message VW540, which indicates a "Format error on entering data," typically occurs when the system expects a specific format for time input, and the entered data does not conform to that format. In this case, the expected format is hhhhhhh:mm, where:
  
  hhhhhhh represents hours (up to 7 digits).
  mm represents minutes (2 digits).
  
  Cause of the Error
  
  Incorrect Format: The most common cause is that the user has entered the time in an incorrect format. For example, entering "12:30" instead of "0000012:30" would trigger this error.
  Invalid Values: If the hours exceed the maximum allowable value (e.g., more than 23 hours) or if the minutes exceed 59, this error can also occur.
  Leading Zeros: The system may require leading zeros for single-digit hours, which can lead to format errors if not provided.
  
  Solution
  To resolve the VW540 error, follow these steps:
  
  
  Check Input Format: Ensure that the time is entered in the correct format hhhhhhh:mm. For example:
  
  For 5 hours and 30 minutes, enter 0000005:30.
  For 12 hours and 15 minutes, enter 0000012:15.
  
  
  
  Validate Values: Make sure that the hours are within the valid range (0-23) and that minutes are between 0-59.
  
  
  Use Leading Zeros: If the hour value is less than 10, ensure that you include leading zeros to meet the 7-digit requirement.
  
  
  Check for Spaces: Ensure there are no leading or trailing spaces in the input field, as these can also cause format errors.
  
  
  Consult Documentation: If you are unsure about the expected format or the context in which you are entering the time, refer to the relevant SAP documentation or user guides.
  
  
  Related Information
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error.
  User Training: Ensure that users are trained on the correct input formats for time and other data fields in SAP.
  Field Help: Use the field help (F1) in SAP to get more information about the expected input format for the specific field you are working with.
  
  By following these guidelines, you should be able to resolve the VW540 error and successfully enter the required time data in SAP.