How To Fix VW404 - Archiving terminated. No archiving authorization

SAP Error Message - Details

• Message type: E = Error

• Message class: VW - Shipment Processing Output

• Message number: 404

• Message text: Archiving terminated. No archiving authorization

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message VW404 - Archiving terminated. No archiving authorization ?

  The SAP error message VW404, which states "Archiving terminated. No archiving authorization," typically occurs when a user attempts to perform an archiving operation without the necessary authorizations. This can happen in various SAP modules, including Logistics and Sales and Distribution.
  Cause:
  The primary cause of this error is a lack of appropriate authorization for the user trying to execute the archiving process. In SAP, archiving is a sensitive operation that requires specific permissions to ensure that only authorized personnel can delete or archive data.
  Solution:
  To resolve the VW404 error, follow these steps:
  
  
  Check User Authorizations:
  
  Verify the user's roles and authorizations in the SAP system. You can do this by using transaction code SU01 to check the user profile.
  Ensure that the user has the necessary authorizations for archiving. The relevant authorization objects typically include:
  
  S_ARCHIVE: This object controls access to archiving functions.
  S_DATASET: This object controls access to file operations, which may be relevant depending on the archiving method used.
  
  
  
  
  
  Assign Missing Authorizations:
  
  If the user lacks the necessary authorizations, you will need to assign the appropriate roles or directly add the required authorizations to the user profile.
  This can be done by a system administrator or a user with the necessary privileges.
  
  
  
  Test the Archiving Process:
  
  After updating the authorizations, have the user attempt the archiving process again to see if the issue is resolved.
  
  
  
  Consult with Security Team:
  
  If you are unsure about which authorizations are needed, consult with your SAP security team or refer to your organization's security policies regarding archiving.
  
  
  
  Review SAP Notes:
  
  Check for any relevant SAP Notes that may provide additional guidance or updates related to this error message. You can search for notes in the SAP Support Portal.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SARA: Archive Administration
  SU01: User Maintenance
  PFCG: Role Maintenance
  
  
  
  Documentation:
  
  Review SAP documentation on archiving processes and authorization management to understand the requirements and best practices.
  
  
  
  Best Practices:
  
  Regularly review user roles and authorizations to ensure they align with current business needs and compliance requirements.
  Implement a change management process for authorizations to track changes and maintain security.
  
  
  
  By following these steps, you should be able to resolve the VW404 error and successfully perform the archiving operation in SAP.