How To Fix VV042 - The sum of the requested quantity exceeds the sum of stock items

SAP Error Message - Details

• Message type: E = Error

• Message class: VV - Requirements and availability

• Message number: 042

• Message text: The sum of the requested quantity exceeds the sum of stock items

What causes this issue?

The availability check in your system is configured in such a way by
the check group that, in addition to the ATP quantity calculation, an
additional check is run on all available increases and decreases in
stock.
During the availability check for Material &V1&, the system determined
when totaling the sum of stock increases and decreases that the sum of
the confirmed quantities - &V2& &V4& - exceeded the sum of stock
increases - &V3& &V4& -.

System Response

Either no further quantity can be confirmed or confirmed only after a
check which includes replenishment lead time.

How to fix this error?

Check the inventory/requirements situation of Material &V1& and carry
out back order processing or reschedule if necessary.
Individual sums can be found in the availability check overview.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VV042 - The sum of the requested quantity exceeds the sum of stock items ?

  The SAP error message VV042, "The sum of the requested quantity exceeds the sum of stock items," typically occurs in the context of inventory management or sales order processing. This error indicates that the quantity requested for a particular item exceeds the available stock in the system. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Insufficient Stock: The most common reason for this error is that the quantity requested in a sales order, delivery, or production order exceeds the available stock in the inventory.
  Stock Allocation Issues: There may be stock that is allocated to other orders or reserved for other purposes, which makes it unavailable for the current request.
  Incorrect Data Entry: There might be a mistake in entering the quantity in the sales order or delivery document.
  Stock Movement: Recent stock movements (goods receipts, goods issues) may not have been updated in the system, leading to discrepancies in available stock.
  Batch Management: If the item is batch-managed, the specific batch may not have enough stock available.
  
  Solutions:
  
  Check Stock Levels: Verify the current stock levels for the item in question using transaction codes like MMBE (Stock Overview) or MB52 (List of Warehouse Stocks on Hand).
  Adjust Order Quantity: If the requested quantity exceeds available stock, consider reducing the order quantity to match the available stock.
  Stock Replenishment: If more stock is needed, consider placing a purchase order or production order to replenish the stock.
  Check Allocations: Review any existing allocations or reservations that may be preventing the stock from being available for the current request.
  Update Stock Movements: Ensure that all stock movements have been posted correctly and that the inventory is up to date.
  Batch Management: If applicable, check the specific batches for availability and ensure that the correct batch is being selected.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as MMBE, MB52, VA03 (Display Sales Order), and VL03N (Display Outbound Delivery) to help diagnose and resolve the issue.
  Stock Overview Reports: Utilize stock overview reports to get a comprehensive view of stock levels and allocations.
  User Authorizations: Ensure that you have the necessary authorizations to view stock levels and make adjustments as needed.
  Consult Documentation: Refer to SAP documentation or help files for more detailed information on inventory management and error handling.
  
  By following these steps, you should be able to identify the cause of the VV042 error and take appropriate action to resolve it.