How To Fix VV040 - The sum of the confirmed quantity exceeds the sum of stock items

SAP Error Message - Details

• Message type: E = Error

• Message class: VV - Requirements and availability

• Message number: 040

• Message text: The sum of the confirmed quantity exceeds the sum of stock items

What causes this issue?

The availability check in your system is configured in such a way by
the check group that, in addition to the ATP quantity calculation, an
additional check is run on all available increases and decreases in
stock.
During the availability check for Material &V1&, the system determined
when totaling the sum of stock increases and decreases that the sum of
the confirmed quantities - &V2& &V4& - exceeded the sum of stock
increases - &V3& &V4& -.

System Response

Either no further quantity can be confirmed or confirmed only after a
check which includes replenishment lead time.

How to fix this error?

Check the inventory/requirements situation of Material &V1& and carry
out back order processing or reschedule if necessary.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VV040 - The sum of the confirmed quantity exceeds the sum of stock items ?

  The SAP error message VV040, which states "The sum of the confirmed quantity exceeds the sum of stock items," typically occurs in the context of inventory management and order processing. This error indicates that the system has detected a discrepancy between the quantity of stock that has been confirmed for a particular order and the actual stock available in the inventory.
  Causes:
  
  Stock Shortage: The most common cause is that the confirmed quantity for a sales order or production order exceeds the available stock in the inventory.
  Incorrect Stock Levels: There may be an issue with how stock levels are being updated, such as delays in inventory postings or incorrect stock counts.
  Open Reservations: There may be existing reservations for stock that have not been fulfilled, leading to a situation where the available stock is less than what is confirmed.
  Data Entry Errors: Manual errors during order entry or stock management can lead to discrepancies.
  Batch Management: If batch management is enabled, the specific batches may not have enough stock to fulfill the confirmed quantities.
  
  Solutions:
  
  Check Stock Levels: Verify the current stock levels in the system using transaction codes like MMBE (Stock Overview) or MB52 (List of Warehouse Stocks on Hand). Ensure that the stock is accurately reflected.
  Adjust Confirmed Quantities: If the confirmed quantity exceeds the available stock, consider reducing the confirmed quantity to match the available stock.
  Clear Reservations: If there are open reservations that are causing the stock to appear lower than it is, consider clearing or adjusting those reservations.
  Inventory Reconciliation: Conduct a physical inventory count to ensure that the stock levels in the system match the actual stock on hand. Adjust the inventory records as necessary.
  Review Batch Management: If applicable, check the batches to ensure that there is enough stock in the specific batches that are being used for the order.
  Consult with IT or SAP Support: If the issue persists, it may be necessary to consult with your IT department or SAP support for further investigation into system settings or potential bugs.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as MB1A (Goods Withdrawal), MB1B (Transfer Posting), and MB1C (Other Goods Receipts) for managing stock.
  Configuration Settings: Review the configuration settings in the SAP system related to inventory management and order processing to ensure they are set up correctly.
  User Authorizations: Ensure that users have the necessary authorizations to view and manage stock levels and orders.
  
  By following these steps, you should be able to identify the cause of the VV040 error and implement a solution to resolve it.