How To Fix VV041 - The sum of the requested quantity exceeds the sum of stock items

SAP Error Message - Details

• Message type: E = Error

• Message class: VV - Requirements and availability

• Message number: 041

• Message text: The sum of the requested quantity exceeds the sum of stock items

What causes this issue?

The availability check in your system is configured in such a way by
the check group that, in addition to the ATP quantity calculation, an
additional check is run on all available increases and decreases in
stock.
During the availability check for Material &V1&, the system determined
when totaling the sum of stock increases and decreases that the sum of
the confirmed quantities - &V2& &V4& - exceeded the sum of stock
increases - &V3& &V4& -.

System Response

Either no further quantity can be confirmed or confirmed only after a
check which includes replenishment lead time.

How to fix this error?

Check the inventory/requirements situation of Material &V1& and carry
out back order processing or reschedule if necessary.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VV041 - The sum of the requested quantity exceeds the sum of stock items ?

  The SAP error message VV041, which states "The sum of the requested quantity exceeds the sum of stock items," typically occurs in the context of inventory management and sales order processing. This error indicates that the quantity requested for a particular item exceeds the available stock in the system.
  Cause:
  
  Insufficient Stock: The most common cause is that the quantity requested in a sales order or delivery exceeds the quantity available in stock.
  Stock Allocation Issues: There may be stock that is allocated to other orders or reserved for other purposes, which makes it unavailable for the current request.
  Incorrect Stock Levels: The stock levels in the system may not be updated correctly due to issues such as unposted goods movements or inventory discrepancies.
  Batch Management: If batch management is enabled, the specific batches may not have enough stock to fulfill the request.
  Multiple Locations: If stock is distributed across multiple storage locations, the system may not be able to find enough stock in the specified location.
  
  Solution:
  
  Check Stock Levels: Verify the available stock for the item in question using transaction codes like MMBE (Stock Overview) or MB52 (List Warehouse Stocks on Hand). Ensure that the stock is available in the correct storage location.
  Adjust Sales Order Quantity: If the stock is insufficient, consider reducing the quantity in the sales order or delivery to match the available stock.
  Reallocate Stock: If there are allocated stocks that can be released, you may need to reallocate or adjust the stock levels to fulfill the order.
  Post Goods Movements: Ensure that all goods movements (goods receipts, goods issues) have been posted correctly. If there are pending postings, complete them to update stock levels.
  Check Batch Management: If applicable, check the batch management settings and ensure that the required batches have sufficient stock.
  Consult Inventory Management: If discrepancies persist, consult with the inventory management team to investigate any potential issues with stock counts or system updates.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as MMBE, MB52, VL01N (Create Outbound Delivery), and VA01 (Create Sales Order) for managing stock and orders.
  Stock Overview Reports: Utilize stock overview reports to get a comprehensive view of stock levels across different locations and batches.
  User Authorizations: Ensure that you have the necessary authorizations to view and manage stock levels and sales orders.
  SAP Notes: Check for any relevant SAP Notes or documentation that may address specific issues related to this error message.
  
  By following these steps, you should be able to identify the cause of the VV041 error and take appropriate actions to resolve it.