How To Fix VT618 - During inv. correction requests, first item must be a credit memo item

SAP Error Message - Details

• Message type: E = Error

• Message class: VT - Vertriebstabellen

• Message number: 618

• Message text: During inv. correction requests, first item must be a credit memo item

What causes this issue?

With an <GL:invoice_correction_request>invoice correction request</>,
the first item must have a credit memo item category.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the <DS:DE.PSTYV>default item category</> of the first item to
determine whether it is a credit memo item category. Under
<DS:SIMG.SIMG_CFMENUOLSDVOV7>define item categories</>, the field
<LS>returns</> should be marked for credit memo item categories.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VT618 - During inv. correction requests, first item must be a credit memo item ?

  The SAP error message VT618 indicates that during the processing of invoice correction requests, the first item in the request must be a credit memo item. This error typically arises in the context of invoice corrections where the system expects a specific sequence of items.
  Cause:
  
  Incorrect Item Sequence: The error occurs when the first item in the invoice correction request is not a credit memo item. SAP requires that the first item be a credit memo to properly process the correction.
  Data Entry Error: Users may inadvertently enter a debit item or another type of item as the first entry in the correction request.
  Configuration Issues: There may be configuration settings in the SAP system that enforce this rule, and if the system is not set up correctly, it may lead to this error.
  
  Solution:
  
  Check Item Sequence: Ensure that the first item in the invoice correction request is a credit memo item. If it is not, you will need to adjust the sequence of items in the request.
  Create a New Correction Request: If the current request cannot be modified, consider creating a new invoice correction request with the correct item sequence.
  Review Documentation: Consult the SAP documentation or help resources for guidance on how to properly create invoice correction requests.
  User Training: Ensure that users involved in creating invoice correction requests are trained on the correct procedures and understand the importance of item sequencing.
  Consult SAP Support: If the issue persists or if there are configuration concerns, it may be beneficial to consult with SAP support or your internal SAP team for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VF01 (Create Invoice), VF02 (Change Invoice), and VF03 (Display Invoice) to understand the context of invoice processing.
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may address the issue.
  Custom Development: If your organization has custom developments or enhancements in the invoicing process, review those to ensure they comply with standard SAP requirements.
  
  By following these steps, you should be able to resolve the VT618 error and successfully process your invoice correction requests.