How To Fix VT614 - During inv. correction requests, second item must be a debit memo item

SAP Error Message - Details

• Message type: E = Error

• Message class: VT - Vertriebstabellen

• Message number: 614

• Message text: During inv. correction requests, second item must be a debit memo item

What causes this issue?

With an <GL:invoice_correction_request>invoice correction request</>,
the second item must have a debit memo item category.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the <DS:DE.PSTYV>default item category</> of the second item to
determine whether it is a debit memo item category. Under
<DS:SIMG.SIMG_CFMENUOLSDVOV7>define item categories</>, the field
<LS>returns</> should not be marked for debit memo item categories.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VT614 - During inv. correction requests, second item must be a debit memo item ?

  The SAP error message VT614 indicates that during the processing of invoice correction requests, the system expects the second item in the request to be a debit memo item. This error typically arises in the context of invoice corrections where the system enforces specific rules regarding the types of items that can be included in the correction request.
  Cause:
  
  Incorrect Item Type: The error occurs when the second item in the invoice correction request is not a debit memo item. The system expects a specific sequence or type of items based on the business logic defined in the configuration.
  Configuration Issues: There may be configuration settings in the SAP system that dictate how invoice correction requests should be structured, and these settings may not align with the current request.
  Data Entry Errors: Users may inadvertently enter the wrong item type or sequence when creating the correction request.
  
  Solution:
  
  Check Item Types: Review the items included in the invoice correction request. Ensure that the second item is indeed a debit memo item. If it is not, you will need to adjust the items accordingly.
  Review Configuration: If you have access to the configuration settings, check the rules governing invoice correction requests. Ensure that they are set up correctly to allow the types of items you are trying to process.
  Correct the Request: If the request was created incorrectly, you may need to delete the incorrect request and create a new one with the correct item types and sequence.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on how to structure invoice correction requests in your version of SAP.
  Seek Help from SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VF01 (Create Invoice), VF02 (Change Invoice), and VF03 (Display Invoice) to manage invoices and corrections.
  User Roles and Permissions: Ensure that the user creating the correction request has the necessary permissions to perform this action.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that could resolve the issue.
  Testing in a Sandbox Environment: If possible, replicate the issue in a test or sandbox environment to better understand the cause without affecting production data.
  
  By following these steps, you should be able to resolve the VT614 error and successfully process your invoice correction requests.