How To Fix VT584 - Billing quantity & is not defined for the pro forma invoice

SAP Error Message - Details

• Message type: E = Error

• Message class: VT - Vertriebstabellen

• Message number: 584

• Message text: Billing quantity & is not defined for the pro forma invoice

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message VT584 - Billing quantity & is not defined for the pro forma invoice ?

  The SAP error message VT584, which states "Billing quantity & is not defined for the pro forma invoice," typically occurs in the context of billing documents, particularly when dealing with pro forma invoices. This error indicates that the system is unable to determine the billing quantity for the specified item in the pro forma invoice.
  Causes:
  
  Missing Billing Quantity: The billing quantity for the item in the pro forma invoice has not been defined or is set to zero.
  Incorrect Item Configuration: The item may not be configured correctly in the sales order or billing document.
  Document Type Issues: The pro forma invoice may not be set up correctly in the system, or the document type may not support the billing quantity.
  Data Inconsistencies: There may be inconsistencies in the data between the sales order and the billing document.
  Incomplete Sales Order: The sales order from which the pro forma invoice is generated may be incomplete or not fully processed.
  
  Solutions:
  
  Check Billing Quantity: Verify that the billing quantity is correctly defined in the sales order or the pro forma invoice. Ensure that it is not set to zero or left blank.
  Review Item Configuration: Check the configuration of the item in the sales order. Ensure that all necessary fields are filled out correctly.
  Document Type Settings: Ensure that the pro forma invoice document type is configured to allow billing quantities. You may need to consult with your SAP administrator or configuration team.
  Data Consistency Check: Review the sales order and the pro forma invoice for any discrepancies. Ensure that all relevant data is consistent and complete.
  Complete Sales Order: If the sales order is incomplete, complete it and ensure that all necessary information is provided before generating the pro forma invoice again.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like VA03 (Display Sales Order) or VF03 (Display Billing Document) to check the details of the sales order and billing document.
  SAP Notes: Check for any relevant SAP Notes or documentation that may address this specific error message or provide additional troubleshooting steps.
  User Authorization: Ensure that you have the necessary authorizations to view and modify the sales order and billing documents.
  Consult SAP Help: The SAP Help Portal can provide additional insights and documentation related to billing processes and error messages.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant for further investigation.