How To Fix VR535 - & partner function is not defined for sales documents

SAP Error Message - Details

• Message type: E = Error

• Message class: VR - Output for SD Reporting

• Message number: 535

• Message text: & partner function is not defined for sales documents

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message VR535 - & partner function is not defined for sales documents ?

  Certainly! Here's a detailed explanation regarding the SAP error message VR535:
  
  SAP Error Message: VR535 - Partner function & partner is not defined for sales documents
  
  Cause:
  This error occurs when the system tries to process a sales document (such as a sales order, delivery, billing document, etc.) but cannot find the required partner function or partner assigned to the document. In SAP SD (Sales and Distribution), partner functions (like sold-to party, ship-to party, bill-to party, payer, etc.) must be defined and assigned properly to sales documents.
  Common causes include:
  
  The partner function required for the sales document type is not maintained in the partner determination procedure.
  The partner function is missing in the sales document.
  The partner master data is incomplete or missing for the relevant partner function.
  Customizing for partner determination is incomplete or incorrect.
  The sales document type does not allow the partner function that is being assigned.
  The partner function is not assigned to the sales document type or sales area.
  
  
  Solution:
  To resolve the VR535 error, follow these steps:
  
  
  Check Partner Determination Procedure:
  
  Go to SPRO ? Sales and Distribution ? Basic Functions ? Partner Determination ? Set Up Partner Determination.
  Verify that the partner determination procedure assigned to the sales document type includes the required partner function.
  Ensure the partner function is assigned to the correct partner determination procedure.
  
  
  
  Check Partner Functions in Sales Document Type:
  
  Verify that the sales document type (e.g., OR for standard order) allows the partner function.
  Use transaction OVX5 to check partner functions assigned to sales document types.
  
  
  
  Maintain Partner Functions in Sales Document:
  
  When creating or changing the sales document, ensure that the required partner functions are entered.
  For example, the Sold-to party (partner function 'AG') is mandatory in most sales documents.
  
  
  
  Check Partner Master Data:
  
  Verify that the partner master data exists and is complete.
  Use transaction VD03 (Display Customer) or XD03 (Display Customer - General) to check partner data.
  
  
  
  Check Sales Area Assignment:
  
  Ensure that the partner is assigned to the correct sales area (Sales Organization, Distribution Channel, Division).
  
  
  
  Recreate or Correct the Sales Document:
  
  If the partner function is missing, add it manually.
  If the document is created via a program or interface, check the data being passed for partner functions.
  
  
  
  
  Related Information:
  
  Partner Functions in SAP SD: Partner functions define the roles of business partners in sales documents (e.g., Sold-to party, Ship-to party, Bill-to party, Payer).
  Partner Determination Procedure: Controls which partner functions are required, optional, or prohibited for a sales document type.
  Transaction Codes:
  
  SPRO - Customizing
  OVX5 - Assign partner functions to sales document types
  VD03 / XD03 - Display customer master data
  VA01 / VA02 - Create/Change sales order
  
  
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Error Message
  VR535 - Partner function & partner is not defined for sales documents
  
  
  Cause
  Missing or incorrect partner function assignment in sales document or partner determination procedure
  
  
  Solution
  Maintain partner functions in partner determination procedure and sales document; verify partner master data
  
  
  Key Transactions
  SPRO, OVX5, VD03, VA01/VA02
  
  
  
  
  If you need help with specific steps or screenshots, feel free to ask!