How To Fix VR521 - Employee responsible & is not a SAPoffice user

VR521 - Overview

• Message type: E = Error

• Message class: VR - Output for SD Reporting

• Message number: 521

• Message text: Employee responsible & is not a SAPoffice user

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message VR521 - Employee responsible & is not a SAPoffice user ?

  SAP Error Message:
  VR521 – Employee responsible & is not a SAPoffice user
  
  
  Cause:
  This error occurs when you try to assign an employee as the "Employee responsible" in a transaction (often in Travel Management, Expense Management, or related HR/Workflow scenarios), but the employee does not have a SAPoffice user ID assigned. SAPoffice is the internal messaging system in SAP used for workflow notifications, approvals, and communication.
  In other words, the system expects the responsible employee to be a valid SAPoffice user so that workflow messages or notifications can be sent to them. If the employee is not set up as a SAPoffice user, the system cannot send these messages, hence the error.
  
  
  Solution:
  
  
  Assign SAPoffice User to the Employee:
  
  Go to transaction SU01 (User Maintenance).
  Check if the employee has a SAP user ID.
  If not, create or assign a SAP user ID to the employee.
  
  
  
  Link Employee to SAP User:
  
  Use transaction PA30 (Maintain HR Master Data).
  Select the employee