How To Fix VR509 - Selection was restricted due to missing authorization

SAP Error Message - Details

• Message type: E = Error

• Message class: VR - Output for SD Reporting

• Message number: 509

• Message text: Selection was restricted due to missing authorization

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message VR509 - Selection was restricted due to missing authorization ?

  Certainly! Here's a detailed explanation for the SAP error message VR509 - Selection was restricted due to missing authorization:
  
  Error Message:
  VR509 - Selection was restricted due to missing authorization
  
  Cause:
  This error occurs when a user tries to execute a transaction or report related to vendor master data or purchasing documents, and the system restricts the selection because the user does not have the necessary authorization to access certain data.
  Specifically, in SAP, authorizations control access to sensitive data such as vendor master records, purchasing info records, or purchasing documents. If the user’s authorization profile lacks the required authorization objects or values, the system limits the data selection to prevent unauthorized access.
  Common scenarios include:
  
  Missing authorization for vendor master data (e.g., authorization object LFA1).
  Missing authorization for purchasing document types or purchasing organizations.
  Missing authorization for company codes or plants.
  Missing authorization for specific purchasing groups or document types.
  
  
  Authorization Objects Involved:
  Some typical authorization objects related to this error are:
  
  LFA1 (Vendor Master General Data)
  LFB1 (Vendor Master Company Code Data)
  M_BEST_BSA (Purchasing Document Type)
  M_BEST_EKG (Purchasing Group)
  M_BEST_EKO (Purchasing Organization)
  M_BEST_WRK (Plant)
  M_LIFNR (Vendor Master Authorization)
  
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction SU53 immediately after the error occurs to display the last failed authorization check.
  Identify which authorization object and field values are missing or insufficient.
  
  
  
  Analyze the Required Authorizations:
  
  Determine which vendor master data, purchasing organizations, plants, or document types the user needs access to.
  Check the authorization objects mentioned above and the values assigned to the user.
  
  
  
  Adjust User Roles/Profiles:
  
  Update the user’s roles in PFCG to include the necessary authorizations.
  Add the missing authorization objects and assign the correct field values (e.g., vendor numbers, purchasing organizations).
  If necessary, create a new role or modify existing roles to grant the required access.
  
  
  
  Test the Access:
  
  After updating the roles, have the user log off and log back in.
  Retry the transaction or report to confirm that the error no longer appears.
  
  
  
  Additional Checks:
  
  Verify if the user is restricted by organizational levels (company code, plant, purchasing group).
  Check if the vendor master data is blocked or restricted in any way.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SU53 – Display authorization check failure.
  PFCG – Role maintenance.
  SE16/SE16N – To check tables like LFA1 (Vendor Master General Data).
  ME2N, ME2L, ME2M – Purchasing document reports where this error might occur.
  
  
  
  Notes and Documentation:
  
  SAP Help Portal and SAP Notes related to vendor master authorizations.
  SAP OSS Notes may provide specific fixes or patches if this is a known issue.
  
  
  
  Best Practices:
  
  Always assign authorizations based on the principle of least privilege.
  Regularly review and audit user roles and authorizations.
  Use authorization trace tools (ST01) for detailed analysis if SU53 is insufficient.
  
  
  
  
  Summary:
  
  
  
  Aspect
  Description
  
  
  
  
  Cause
  User lacks required authorization to access vendor or purchasing data, causing selection restriction.
  
  
  Solution
  Check failed authorization with SU53, update user roles in PFCG to include missing authorizations, test access.
  
  
  Related
  Authorization objects LFA1, M_BEST_BSA, M_BEST_EKO, etc.; transactions SU53, PFCG; vendor master data.
  
  
  
  
  If you provide the exact transaction or scenario where the error occurs, I can help you identify the precise authorization object and field values to check.