How To Fix VR520 - The employee resp.for the contract has not been defined as a mail partner

SAP Error Message - Details

• Message type: E = Error

• Message class: VR - Output for SD Reporting

• Message number: 520

• Message text: The employee resp.for the contract has not been defined as a mail partner

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• What is the cause and solution for SAP error message VR520 - The employee resp.for the contract has not been defined as a mail partner ?

  Certainly! Here's a detailed explanation for the SAP error message VR520: "The employee resp.for the contract has not been defined as a mail partner":
  
  Error Message:
  VR520 - The employee resp.for the contract has not been defined as a mail partner
  
  Cause:
  This error occurs in SAP when you try to send correspondence (such as letters, contracts, or notifications) related to a contract, but the employee responsible for the contract has not been assigned as a mail partner in the system.
  
  In SAP, mail partners are business partners (employees, vendors, customers) who are authorized and set up to receive correspondence.
  The system checks if the responsible employee for the contract is defined as a mail partner before sending any mail or correspondence.
  If this assignment is missing, SAP throws the VR520 error.
  
  
  Where it typically occurs:
  
  In Personnel Administration (PA) or Personnel Development (PD) modules when generating or sending contract-related correspondence.
  When using SAP HR correspondence functionality or SAPscript/Smart Forms for contract letters.
  During the output processing of contract documents.
  
  
  Solution:
  To resolve the VR520 error, you need to define the responsible employee as a mail partner in the system.
  Steps to fix:
  
  
  Check the responsible employee for the contract:
  
  Identify the employee who is responsible for the contract in question.
  
  
  
  Assign the employee as a mail partner:
  
  Use transaction PP01 (Maintain HR Master Data) or the relevant transaction where mail partners are maintained.
  Alternatively, mail partners are often maintained in the Correspondence or Business Partner setup.
  In some SAP systems, mail partners are maintained via transaction PP03 or via the Business Partner (BP) transaction if using SAP CRM or newer HR systems.
  
  
  
  Maintain the mail partner role:
  
  Assign the employee the role of mail partner (this might be a specific partner function like "MP" or similar depending on your configuration).
  Ensure the employee has valid contact details (email, address) if required for correspondence.
  
  
  
  Verify the assignment:
  
  After assigning, try to resend the correspondence.
  The system should now recognize the employee as a mail partner and allow the correspondence to be sent.
  
  
  
  
  Additional Information:
  
  Partner Functions: In SAP HR correspondence, partner functions define who receives the correspondence. The responsible employee must be assigned the correct partner function.
  Configuration: If mail partners are not set up in your system, you may need to check the configuration in SPRO under Personnel Management ? Personnel Administration ? Communication ? Correspondence ? Define Partner Functions.
  Authorization: Ensure you have the necessary authorization to maintain mail partners.
  Customizing: Sometimes, the partner function for mail partners is customized differently in various SAP implementations, so check your system's specific partner function codes.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Error
  VR520 - Employee responsible for contract not defined as mail partner
  
  
  Cause
  Responsible employee not assigned as mail partner in SAP system
  
  
  Solution
  Assign the employee as a mail partner with correct partner function and contact details
  
  
  Transaction
  PP01, PP03, BP (depending on system), or via correspondence partner maintenance
  
  
  Notes
  Check partner functions and correspondence configuration in SPRO
  
  
  
  
  If you need help with the exact transaction or customizing path in your SAP system, please provide your SAP module/version details.