How To Fix VR401 - Summation fields not stored

SAP Error Message - Details

• Message type: E = Error

• Message class: VR - Output for SD Reporting

• Message number: 401

• Message text: Summation fields not stored

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message VR401 - Summation fields not stored ?

  SAP Error Message:
  
  VR401 - Summation fields not stored
  
  Cause:
  The error message VR401 typically occurs in the context of SAP Vendor Invoice Verification (Logistics Invoice Verification) or Material Ledger processes. It indicates that the system was unable to store or update the summation fields during the posting or processing of an invoice or material document.
  More specifically, this error arises when the system tries to update summation fields (such as quantity, amount, or value fields that are aggregated for reporting or valuation purposes) in a database table or internal structure, but the update fails. This can happen due to:
  
  Data inconsistencies or missing data in the invoice or material document.
  Locking issues on the database tables where summation fields are stored.
  Custom enhancements or user exits that interfere with the standard update process.
  Incorrect or incomplete configuration in the Logistics Invoice Verification or Material Ledger settings.
  Issues with the underlying database or authorization problems preventing updates.
  
  
  Solution:
  To resolve the VR401 - Summation fields not stored error, consider the following steps:
  
  
  Check the Document Data:
  
  Verify that all required fields in the invoice or material document are correctly filled.
  Ensure that quantities, amounts, and other relevant data are consistent and valid.
  
  
  
  Review Lock Entries:
  
  Use transaction SM12 to check for any locked entries on the relevant tables.
  If locks exist that might block updates, investigate and release them if appropriate.
  
  
  
  Check Authorizations:
  
  Ensure the user posting the document has the necessary authorizations to update the relevant tables.
  
  
  
  Analyze Custom Code:
  
  If there are user exits, BADIs, or enhancements in the invoice verification or material ledger process, review them for errors or logic that might prevent summation fields from being updated.
  
  
  
  Re-run or Correct the Posting:
  
  Sometimes, re-posting the document after correcting data inconsistencies can resolve the issue.
  
  
  
  Check Configuration:
  
  Verify the configuration settings in Logistics Invoice Verification and Material Ledger.
  Ensure that the summation fields and related settings are correctly maintained.
  
  
  
  Database and System Health:
  
  Check for database errors or inconsistencies.
  Run database consistency checks if necessary.
  
  
  
  SAP Notes and Support:
  
  Search for relevant SAP Notes using the message number VR401 or related keywords.
  Apply any recommended patches or corrections.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  MIRO - Enter Incoming Invoice
  MRBR - Release Blocked Invoices
  SM12 - Lock Entries
  MB51 - Material Document List
  ML33 - Display Material Ledger Document
  
  
  
  Tables Involved:
  
  Tables related to invoice verification (e.g., RBKP, RSEG)
  Material Ledger tables (e.g., MLIT, MLHD)
  Summation or aggregate tables depending on the process
  
  
  
  SAP Notes:
  
  Check SAP Service Marketplace or SAP ONE Support Launchpad for notes related to VR401.
  Example note search terms: "VR401 summation fields not stored", "invoice verification summation error".
  
  
  
  
  Summary:
  VR401 - Summation fields not stored indicates a failure in updating aggregated data fields during invoice or material document processing. The root cause is often data inconsistencies, locking issues, authorization problems, or custom code interference. The solution involves verifying data integrity, checking locks and authorizations, reviewing custom enhancements, and ensuring proper configuration. Consulting SAP Notes and system logs can provide additional guidance.
  
  If you provide the exact transaction or process context where the error occurs, I can help with more targeted troubleshooting steps.