How To Fix VR400 - Summation fields stored

SAP Error Message - Details

• Message type: E = Error

• Message class: VR - Output for SD Reporting

• Message number: 400

• Message text: Summation fields stored

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message VR400 - Summation fields stored ?

  SAP Error Message:
  
  VR400 - Summation fields stored
  
  Cause:
  The error message VR400 - Summation fields stored typically occurs in the context of vendor master data maintenance or accounting document processing in SAP. It indicates that the system has detected that summation fields (totals or aggregated values) have already been stored or updated for the vendor or document in question.
  More specifically, this message often appears when:
  
  You try to post or update a document that affects summation fields which have already been updated.
  There is an attempt to change or re-post data that impacts totals or cumulative fields that are not allowed to be overwritten or duplicated.
  The system is protecting the integrity of cumulative totals (e.g., open item totals, payment totals) to avoid inconsistencies.
  
  
  When does it occur?
  
  During vendor master data changes, especially in the Accounting or Payment Transactions views.
  When posting vendor invoices, credit memos, or payments that update summation fields.
  When trying to reverse or change documents that have already updated summation fields.
  In some cases, during batch input or data migration if summation fields are being updated incorrectly.
  
  
  Solution:
  
  
  Check Document Status:
  
  Verify if the document or vendor master data you are trying to change has already been processed or posted.
  If the document is already posted and summation fields updated, you may need to reverse or cancel the document before making changes.
  
  
  
  Avoid Duplicate Updates:
  
  Ensure that you are not trying to post or update the same summation fields twice.
  Check for duplicate postings or batch input sessions that might be causing the issue.
  
  
  
  Use Correct Transaction:
  
  Use the appropriate SAP transaction codes for changes or reversals.
  For vendor master data, use transactions like XK02 (Change Vendor) carefully.
  For document postings, use FB08 (Cancel Document) or MR8M (Cancel Invoice Document) if needed.
  
  
  
  Check Customizing and User Exits:
  
  Sometimes, custom code or user exits might interfere with summation fields.
  Review any enhancements or BAdIs related to vendor accounting or document posting.
  
  
  
  Consult SAP Notes:
  
  Search for SAP Notes related to VR400 for any known bugs or patches.
  Example SAP Note might provide specific instructions or corrections.
  
  
  
  Database Consistency:
  
  In rare cases, database inconsistencies might cause this error.
  Run consistency checks or contact your SAP Basis team for database integrity checks.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  XK01 - Create Vendor
  XK02 - Change Vendor
  XK03 - Display Vendor
  FB60 - Enter Vendor Invoice
  FB08 - Cancel Document
  MR8M - Cancel Invoice Document
  
  
  
  Tables:
  
  LFA1 - Vendor Master (General Data)
  LFB1 - Vendor Master (Company Code Data)
  BSEG - Accounting Document Segment
  BKPF - Accounting Document Header
  
  
  
  SAP Modules:
  
  FI (Financial Accounting)
  MM (Materials Management) - for invoice verification
  
  
  
  Common Scenarios:
  
  Posting an invoice twice for the same vendor and invoice number.
  Changing vendor master data after invoices have been posted.
  Data migration errors where summation fields are updated incorrectly.
  
  
  
  
  Summary:
  The VR400 - Summation fields stored error is a safeguard in SAP to prevent duplicate or inconsistent updates to cumulative totals related to vendors or accounting documents. To resolve it, verify document status, avoid duplicate postings, use correct transactions, and check for any custom code or system inconsistencies.
  If the problem persists, consider raising a support ticket with SAP including detailed logs and screenshots for further analysis.