How To Fix VP238 - There are still payers defined at item level

SAP Error Message - Details

• Message type: E = Error

• Message class: VP - Vertriebsbelegpartner

• Message number: 238

• Message text: There are still payers defined at item level

What causes this issue?

<GL:payer>payers</> still exist at item level which differ from the
payer entered at header level.

System Response

INCLUDE 'NA_NO_PROCESSING_2' OBJECT DOKU ID TX LANGUAGE D

How to fix this error?

First change the payer at the corresponding item level, before changing
the payer at header level.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VP238 - There are still payers defined at item level ?

  SAP Error Message:
  
  VP238 - There are still payers defined at item level
  
  Cause:
  This error occurs when you try to perform an operation (such as changing or deleting a billing document or sales document) but there are still payer assignments maintained at the item level of the document. In SAP SD (Sales and Distribution), payers can be assigned either at the header level or at the item level. If payers exist at the item level, certain transactions or changes that expect payer data only at the header level will trigger this error.
  
  Explanation:
  
  The system expects that no payers are maintained at the item level for the document in question.
  Payers at item level might have been assigned manually or due to specific business requirements.
  Some processes or configurations require payer data only at the header level for consistency or integration reasons.
  
  
  Solution:
  
  
  Check Payer Assignments at Item Level:
  
  Go to the sales document or billing document.
  Navigate to the item details.
  Check if any payer is assigned at the item level.
  
  
  
  Remove or Adjust Payer Assignments:
  
  If payers are assigned at the item level and this is not required, remove these assignments.
  Assign the payer at the header level instead, if applicable.
  
  
  
  Use Transaction Codes:
  
  Use VA02 (Change Sales Order) or VF02 (Change Billing Document) to check and edit payer assignments.
  In the item overview, check the payer field and clear it if necessary.
  
  
  
  Check Customizing Settings:
  
  Verify if the business process requires payer assignment at item level.
  If not, adjust the process or master data to avoid payer assignment at item level.
  
  
  
  Consult Business Process Owners:
  
  Sometimes payer assignment at item level is intentional due to business requirements.
  Confirm with business users if this is expected behavior.
  
  
  
  
  Related Information:
  
  Payer Role in SAP SD: The payer is the party responsible for payment. It can be different from the sold-to party or bill-to party.
  Payer Assignment Levels: Payer can be assigned at header level (applies to entire document) or item level (specific to individual items).
  Impact on Billing and Accounting: Incorrect payer assignment can cause issues in billing, invoicing, and accounts receivable processing.
  SAP Notes and Documentation: Check SAP OSS notes or SAP Help Portal for any specific notes related to VP238 or payer assignment issues.
  Transaction Codes:
  
  VA01/VA02/VA03 – Create/Change/Display Sales Order
  VF01/VF02/VF03 – Create/Change/Display Billing Document
  
  
  
  
  Summary:
  Error VP238 indicates that payers are still assigned at the item level when the system expects none. To resolve, review and remove payer assignments at the item level and ensure payer data is maintained correctly at the header level as per business requirements.