How To Fix VN371 - Dummy recipient for output

SAP Error Message - Details

• Message type: E = Error

• Message class: VN - Nachrichtensteuerung

• Message number: 371

• Message text: Dummy recipient for output

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message VN371 - Dummy recipient for output ?

  Certainly! Here's a detailed explanation regarding the SAP error message VN371 - Dummy recipient for output:
  
  SAP Error Message: VN371 - Dummy recipient for output
  
  Cause:
  The error message VN371 occurs when the system tries to process an output (such as a purchase order, invoice, or other document output) but finds that the recipient address or partner information is missing or incomplete. Specifically, the system identifies a "dummy" recipient, meaning the output medium (e.g., print, email, EDI) does not have a valid recipient address or partner assigned.
  This typically happens because:
  
  The partner function required for output processing is not maintained or is incomplete.
  The output determination procedure cannot find a valid recipient address.
  The partner master data lacks the necessary communication details (e.g., email, fax, or print address).
  The output medium is set to a method that requires a recipient, but no valid recipient is assigned.
  The output condition record is incomplete or incorrectly maintained.
  
  
  Where it occurs:
  
  During output processing in Purchasing (PO outputs)
  Invoice outputs
  Delivery or billing document outputs
  Any output message determination where recipient data is mandatory
  
  
  Solution:
  
  
  Check Partner Functions:
  
  Verify that the partner functions relevant to the output type are correctly maintained in the document.
  For example, in a Purchase Order, check the vendor master and PO partner tab to ensure the correct partner function (e.g., ordering address, invoicing party) is assigned.
  
  
  
  Maintain Partner Addresses:
  
  Ensure that the partner master data contains valid and complete address and communication details.
  For output via email, fax, or EDI, check that the email address, fax number, or EDI partner ID is maintained.
  
  
  
  Review Output Condition Records:
  
  Check the output determination procedure and condition records to ensure that the output type is correctly configured and linked to the appropriate partner function.
  Use transaction NACE (or the relevant output configuration transaction) to review output types and partner assignments.
  
  
  
  Check Output Medium:
  
  Verify that the output medium (print, email, EDI, etc.) is appropriate and that the recipient data is available for that medium.
  For example, if the output medium is email, but no email address is maintained, the system will throw this error.
  
  
  
  Update or Correct Partner Data:
  
  If the partner data is missing or incorrect, update it in the vendor master or customer master as applicable.
  For PO outputs, use transaction XK02 or MK02 to update vendor master data.
  
  
  
  Test Output:
  
  After corrections, reprocess the output to confirm that the error no longer occurs.
  
  
  
  
  Additional Information:
  
  Message Class: VN (Purchasing)
  Message Number: 371
  Transaction Codes to check:
  
  NACE – Output determination
  ME23N – Display Purchase Order (check output)
  XK03 / MK03 – Display Vendor Master
  WE02 / WE05 – IDoc monitoring (if output is via EDI)
  
  
  Related Notes:
  
  Sometimes, SAP Notes related to output determination and partner functions may provide additional fixes or patches.
  Check OSS Notes if the problem persists after data correction.
  
  
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  Missing or incomplete recipient/partner data for output processing
  
  
  Effect
  Output cannot be processed; system shows "Dummy recipient for output" error
  
  
  Solution
  Maintain correct partner functions, addresses, communication data, and output condition
  
  
  Key Transactions
  NACE, ME23N, XK02, MK02, WE02
  
  
  
  
  If you need help with a specific scenario or transaction, please provide more details!