How To Fix VMD_API109 - Vendor &1: Contact person with partner number &2 already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: VMD_API - Vendor APIs

• Message number: 109

• Message text: Vendor &1: Contact person with partner number &2 already exists

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message VMD_API109 - Vendor &1: Contact person with partner number &2 already exists ?

  The SAP error message VMD_API109 indicates that there is an attempt to create or update a contact person for a vendor, but the contact person with the specified partner number already exists in the system. This error typically arises during the vendor master data maintenance process.
  Cause:
  The error occurs due to the following reasons:
  
  Duplicate Entry: The contact person you are trying to add or update already exists in the vendor master data with the same partner number.
  Data Entry Error: There may have been a mistake in entering the partner number or vendor details, leading to a conflict with existing records.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Contact Persons:
  
  Navigate to the vendor master data in SAP and check the list of existing contact persons for the vendor in question.
  Verify if the contact person with the specified partner number already exists.
  
  
  
  Use the Correct Partner Number:
  
  If the contact person already exists, ensure that you are using the correct partner number. If you need to update the existing contact person, do so instead of trying to create a new one.
  
  
  
  Delete or Modify Existing Entry:
  
  If the existing contact person is no longer needed, you can delete it. However, ensure that this action does not violate any business rules or data integrity.
  If you need to modify the existing contact person, make the necessary changes instead of creating a new entry.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP administrator for specific guidelines on managing vendor contact persons.
  
  
  
  Error Handling:
  
  If you are using a custom program or interface to create or update vendor data, ensure that it includes proper error handling to check for existing records before attempting to create new ones.
  
  
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like XK01 (Create Vendor), XK02 (Change Vendor), and XK03 (Display Vendor) to manage vendor master data.
  Data Consistency: Maintaining data consistency is crucial in SAP. Regular audits of vendor master data can help prevent such errors.
  SAP Notes: Check for any relevant SAP Notes that might address specific issues related to vendor master data management.
  
  By following these steps, you should be able to resolve the VMD_API109 error and manage your vendor contact persons effectively.