How To Fix VMD_API086 - Vendor &1: AP &2 selected for deletion still exists in contact docs

SAP Error Message - Details

• Message type: E = Error

• Message class: VMD_API - Vendor APIs

• Message number: 086

• Message text: Vendor &1: AP &2 selected for deletion still exists in contact docs

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message VMD_API086 - Vendor &1: AP &2 selected for deletion still exists in contact docs ?

  The SAP error message VMD_API086 indicates that a vendor (identified by &1) and an associated accounts payable (AP) document (identified by &2) are still linked to contact documents, which prevents the deletion of the vendor or the AP document. This typically occurs in the context of vendor management and accounts payable processes within SAP.
  Cause:
  
  
  Existing References: The vendor or AP document you are trying to delete is still referenced in one or more contact documents. This could be due to:
  
  Open purchase orders or contracts.
  Outstanding invoices or payment documents.
  Other related documents that maintain a link to the vendor or AP document.
  
  
  
  Data Integrity Constraints: SAP enforces data integrity rules to ensure that no orphaned records are left in the system. Therefore, if there are dependencies, the system will not allow deletion.
  
  
  Solution:
  To resolve this error, you need to identify and remove the references to the vendor or AP document in the contact documents. Here are the steps you can take:
  
  
  Identify Dependencies:
  
  Use transaction codes like ME2N (for purchase orders) or FB03 (for document display) to check if there are any open documents related to the vendor or AP document.
  Check for any outstanding invoices, purchase orders, or contracts that reference the vendor.
  
  
  
  Clear References:
  
  If there are open purchase orders or contracts, you may need to either complete them, cancel them, or change the vendor reference.
  If there are outstanding invoices, ensure they are processed or cleared.
  
  
  
  Delete or Archive:
  
  Once all references are cleared, you can attempt to delete the vendor or AP document again.
  If deletion is not necessary, consider archiving the vendor or AP document instead.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP support team for specific procedures related to vendor management and document deletion.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  ME2N: Display Purchase Orders by Vendor
  FB03: Display Document
  MK03: Display Vendor
  MK05: Mark Vendor for Deletion
  
  
  
  SAP Notes: Check SAP Notes for any known issues or additional guidance related to this error message.
  
  
  User Roles: Ensure you have the necessary authorizations to view and modify vendor and AP documents.
  
  
  By following these steps, you should be able to resolve the error and successfully delete the vendor or AP document as needed.