How To Fix VMD_API085 - Vendor &1: HR master record &2 does not exist

SAP Error Message - Details

• Message type: E = Error

• Message class: VMD_API - Vendor APIs

• Message number: 085

• Message text: Vendor &1: HR master record &2 does not exist

Self-Explanatory Message

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To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message VMD_API085 - Vendor &1: HR master record &2 does not exist ?

  The SAP error message VMD_API085 indicates that there is an issue with the vendor's HR master record. Specifically, the message states that the HR master record for the specified vendor does not exist. This can occur in various scenarios, such as when trying to process vendor-related transactions that require HR data.
  Cause
  The error can be caused by several factors:
  
  Missing HR Master Record: The HR master record for the specified vendor has not been created or has been deleted.
  Incorrect Vendor Number: The vendor number provided in the transaction may be incorrect or does not correspond to an existing vendor.
  Data Synchronization Issues: There may be issues with data synchronization between the vendor master data and HR master data.
  Authorization Issues: The user may not have the necessary authorizations to access the HR master record.
  
  Solution
  To resolve the error, you can take the following steps:
  
  
  Check Vendor Number: Verify that the vendor number you are using is correct. You can do this by checking the vendor master data in the SAP system (transaction code XK03 or MK03).
  
  
  Create HR Master Record: If the HR master record does not exist, you will need to create it. This can typically be done using transaction code PA30 (Maintain HR Master Data). Ensure that you have the necessary information to create the record.
  
  
  Data Consistency Check: If you suspect that there are synchronization issues, you may need to run consistency checks or reports to ensure that the vendor and HR data are aligned.
  
  
  Authorization Check: Ensure that the user has the necessary authorizations to access and maintain HR master records. You may need to consult with your SAP security team to verify this.
  
  
  Consult Documentation: If the issue persists, refer to SAP documentation or support notes related to the specific error message for additional troubleshooting steps.
  
  
  Contact SAP Support: If you are unable to resolve the issue, consider reaching out to SAP support for further assistance.
  
  
  Related Information
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as XK03 (Display Vendor), MK03 (Display Vendor - Purchasing), and PA30 (Maintain HR Master Data).
  Integration Points: Understand how vendor data integrates with HR data in your SAP system, especially if you are using modules like SAP MM (Materials Management) and SAP HCM (Human Capital Management).
  User Roles: Review user roles and authorizations related to vendor and HR data management to ensure compliance with your organization's security policies.
  
  By following these steps, you should be able to identify and resolve the cause of the VMD_API085 error in your SAP system.