How To Fix VLA310 - Purchase order reference item not found

SAP Error Message - Details

• Message type: E = Error

• Message class: VLA - General Output Class for Delivery

• Message number: 310

• Message text: Purchase order reference item not found

Self-Explanatory Message

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• What is the cause and solution for SAP error message VLA310 - Purchase order reference item not found ?

  The SAP error message VLA310 ("Purchase order reference item not found") typically occurs when you are trying to process a transaction that references a purchase order (PO) item that does not exist or is not valid in the system. This can happen in various scenarios, such as when creating a goods receipt, invoice verification, or during other procurement-related activities.
  Causes of VLA310 Error
  
  Incorrect Purchase Order Number: The purchase order number entered may be incorrect or mistyped.
  Deleted or Closed Purchase Order: The purchase order may have been deleted or closed, making it unavailable for further processing.
  Item Not Found: The specific item number referenced in the transaction does not exist in the purchase order.
  Document Status: The purchase order may be in a status that does not allow further processing (e.g., blocked, not released).
  Data Synchronization Issues: There may be issues with data synchronization between different modules or systems, leading to discrepancies.
  
  Solutions to VLA310 Error
  
  Verify Purchase Order Number: Double-check the purchase order number and ensure it is entered correctly.
  Check Purchase Order Status: Use transaction codes like ME23N (Display Purchase Order) to check the status of the purchase order and ensure it is still valid and open.
  Review Item Details: Ensure that the item number you are trying to reference exists in the purchase order. You can do this by reviewing the item list in the purchase order.
  Check for Deletions or Changes: Confirm that the purchase order has not been deleted or modified in a way that affects the item you are trying to reference.
  Consult with Procurement Team: If you are unsure about the status of the purchase order or if it has been modified, consult with your procurement or purchasing team for clarification.
  System Logs and Messages: Check system logs for any additional error messages or warnings that may provide more context about the issue.
  Recreate the Purchase Order: If the purchase order is indeed invalid or has been deleted, you may need to recreate it or create a new one to proceed with the transaction.
  
  Related Information
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N (Display Purchase Order), ME21N (Create Purchase Order), and ME22N (Change Purchase Order) for managing purchase orders.
  SAP Notes: Check SAP Notes and Knowledge Base Articles for any known issues or patches related to this error message.
  User Authorization: Ensure that you have the necessary authorizations to access and modify purchase orders in the system.
  Training and Documentation: Review SAP training materials or documentation related to procurement processes to better understand how to manage purchase orders effectively.
  
  If the issue persists after trying the above solutions, it may be necessary to involve your SAP support team or technical team for further investigation.