How To Fix VLA305 - Inbound delivery: Item status not found

SAP Error Message - Details

• Message type: E = Error

• Message class: VLA - General Output Class for Delivery

• Message number: 305

• Message text: Inbound delivery: Item status not found

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message VLA305 - Inbound delivery: Item status not found ?

  The SAP error message VLA305, which states "Inbound delivery: Item status not found," typically occurs when there is an issue with the status of an item in an inbound delivery document. This can happen for various reasons, such as missing or incorrect data in the inbound delivery, or issues with the configuration of the system.
  Causes:
  
  Missing Item Status: The item in the inbound delivery does not have a valid status assigned to it. This can occur if the item was not properly created or if there was an error during the creation process.
  Data Inconsistency: There may be inconsistencies in the data related to the inbound delivery, such as missing entries in the database or issues with the document flow.
  Configuration Issues: The system configuration for handling inbound deliveries may not be set up correctly, leading to the inability to find the item status.
  Document Deletion: If the inbound delivery document was deleted or not properly saved, it may lead to this error when trying to access it.
  
  Solutions:
  
  Check Item Status: Verify the status of the items in the inbound delivery. Ensure that all items have a valid status assigned.
  Recreate the Inbound Delivery: If the inbound delivery is corrupted or incomplete, consider deleting it and recreating it from scratch.
  Review Document Flow: Check the document flow to ensure that all related documents (like purchase orders) are correctly linked and that there are no missing entries.
  Check Configuration: Review the configuration settings related to inbound deliveries in the SAP system. Ensure that all necessary settings are correctly defined.
  Consult Logs: Look at the application logs (transaction SLG1) for more detailed error messages that may provide additional context for the issue.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error. Sometimes, SAP releases patches or notes that provide solutions for known issues.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like VL31N (Create Inbound Delivery) or VL32N (Change Inbound Delivery) to manage inbound deliveries.
  SAP Support: If the issue persists, consider reaching out to SAP support for assistance, especially if it appears to be a bug or a more complex issue.
  User Authorization: Ensure that the user has the necessary authorizations to view and manage inbound deliveries.
  
  By following these steps, you should be able to diagnose and resolve the VLA305 error in your SAP system.