How To Fix VL685 - You must give a reason for the difference in item &

SAP Error Message - Details

• Message type: E = Error

• Message class: VL -

• Message number: 685

• Message text: You must give a reason for the difference in item &

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message VL685 - You must give a reason for the difference in item & ?

  The SAP error message VL685 ("You must give a reason for the difference in item &") typically occurs during the goods movement process, particularly when there is a discrepancy between the expected and actual quantities of goods being processed. This error is often encountered in the context of delivery processing, goods receipts, or inventory management.
  Cause:
  The error arises when there is a difference in the quantity of items being processed compared to what was expected or recorded in the system. This discrepancy can occur due to various reasons, such as:
  
  Quantity Mismatch: The quantity of goods being delivered or received does not match the quantity specified in the delivery or purchase order.
  Missing Reason Code: The system requires a reason code to explain the discrepancy, and one has not been provided.
  Configuration Settings: The system may be configured to require a reason for any differences in quantity, and if this is not provided, the error will be triggered.
  
  Solution:
  To resolve the VL685 error, you can take the following steps:
  
  
  Provide a Reason Code:
  
  When prompted by the error message, enter a valid reason code for the discrepancy. This can usually be done in the relevant field in the transaction screen where the error occurred.
  
  
  
  Check Quantity Entries:
  
  Verify the quantities entered in the delivery or goods movement document. Ensure that they match the quantities in the purchase order or delivery note.
  
  
  
  Review Configuration:
  
  If you have access to configuration settings, check the settings related to goods movements and discrepancies. Ensure that the system is set up correctly to handle discrepancies and that reason codes are defined.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or your organization's internal guidelines for handling discrepancies in goods movements. This may provide specific instructions on how to handle such situations.
  
  
  
  Contact Support:
  
  If the issue persists or if you are unsure about the reason codes or configuration settings, consider reaching out to your SAP support team or a consultant for assistance.
  
  
  
  Related Information:
  
  Reason Codes: These are predefined codes in SAP that explain why there is a difference in quantities. They can be configured in the system and should be relevant to the business processes in your organization.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VL01N (Create Outbound Delivery), VL02N (Change Outbound Delivery), and MIGO (Goods Movement) to navigate the system effectively.
  User Roles: Ensure that you have the necessary permissions to enter reason codes and make changes to delivery documents.
  
  By following these steps, you should be able to resolve the VL685 error and continue with your goods movement process in SAP.