How To Fix VG225 - The system could not determine a quotation number

SAP Error Message - Details

• Message type: E = Error

• Message class: VG - EDI Messages in SD

• Message number: 225

• Message text: The system could not determine a quotation number

What causes this issue?

The system could not determine a quotation numer for the selection
criteria: external quotation number &V1& and customer number &V2&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VG225 - The system could not determine a quotation number ?

  SAP Error Message:
  
  VG225 - The system could not determine a quotation number
  
  Cause:
  This error typically occurs in the Sales and Distribution (SD) module when the system is unable to find or assign a valid quotation number during the processing of a sales document or quotation-related transaction. The reasons can include:
  
  Missing or incorrect configuration in the number range assignment for quotations.
  The number range interval for quotations is not defined or has been exhausted.
  The document type for quotations is not properly maintained or linked to the number range.
  Customizing settings for sales document types or number ranges are incomplete or inconsistent.
  User is trying to create or reference a quotation but the system cannot generate or find a valid quotation number.
  
  
  Solution:
  To resolve the VG225 error, follow these steps:
  
  
  Check Number Range Configuration:
  
  Go to transaction SNRO or VN01 (depending on SAP version) to check the number range object for quotations (usually VGBE or similar).
  Verify that a valid number range interval exists and that it is not exhausted.
  If no number range interval exists, create a new interval with appropriate from-to numbers.
  
  
  
  Verify Sales Document Type Settings:
  
  Use transaction VOV8 to check the sales document type for quotations (e.g., AG).
  Ensure that the document type is assigned to the correct number range object.
  Confirm that the document type is set up to allow quotations and that the number range assignment is correct.
  
  
  
  Check Customizing for Sales Documents:
  
  Navigate to SPRO ? Sales and Distribution ? Sales ? Sales Documents ? Sales Document Header ? Define Sales Document Types.
  Verify that the quotation document type is properly configured.
  
  
  
  Check User Authorization:
  
  Ensure the user has the necessary authorization to create or change quotations.
  
  
  
  Test Creating a Quotation:
  
  Try to create a quotation manually to see if the system can generate a quotation number.
  If the error persists, check system logs or dumps for more details.
  
  
  
  Check for Enhancements or User Exits:
  
  Sometimes custom code or user exits might interfere with quotation number determination.
  Review any custom developments related to quotation processing.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  VA21 - Create Quotation
  VOV8 - Maintain Sales Document Types
  SNRO - Number Range Objects
  VN01 - Number Range Maintenance for SD Documents
  
  
  
  SAP Notes:
  
  Check SAP Service Marketplace or SAP ONE Support Launchpad for notes related to VG225 or quotation number range issues.
  
  
  
  Number Range Object for Quotations:
  
  Usually, the number range object for quotations is VGBE or similar, but this can vary depending on system configuration.
  
  
  
  Common Scenario:
  
  When a user tries to create a quotation and the system cannot assign a number because the number range is missing or exhausted, VG225 is triggered.
  
  
  
  
  Summary:
  VG225 indicates that the system cannot determine or assign a quotation number due to missing or incorrect number range configuration or document type settings. The solution involves verifying and correcting the number range intervals and sales document type assignments for quotations.
  
  If you need further assistance, please provide details about the transaction you are performing and the system version.